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November 19, 2008: Chris Hoffman and Jess Mitchell visited the University and Jepson Herbaria on the UC Berkeley campus. Dick Moe, Manager of Collections Data and Informatics, gave us a tour of the Herbaria collections and talked with us about various workflows and use cases. Captured here are some notes especially about object entry.
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As we came in to the museum main entry, Dick pointed to an open folio of dried plant specimens (collected in the late 1800s according to the label on one of the folio pages), saying these were probably about to go out on loan. These lacked bar codes or they had not yet been entered into the collection management system. Only something like 20% of Herbaria collections are catalogued in the database. Of importance to us, the first time an object is entered into the collection management system might be when it is about to be loaned out! The Herbaria only needs to collect a minimum amount of information as the specimen goes out on loan.
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