SPECTRUM
Created and maintained by Collections Trust.
Create a receipt and entry record
Prepare for the arrival of an object by: clarifying any specific terms and conditions, briefing the relevant person(s), having a storage location available, checking that the object is in a fit state to be left in the custody of an organization, and confirming that a condition check has been carried out before transport.
Make a record of the object as soon as it arrives, referring as appropriate to documentation already prepared. The record should include: entry number; name, address, and telephone number of the current owner; entry date; brief statement of condition and completeness; brief statement of the object; entry reason; entry method; number of objects deposited; requirements of the owner; agreed return date; signature of the owner; signature of the organization's official who receives the object; insurance details; note of packing materials; field collection information; additional information.
Check the condition of the object at the time of deposit.
Give a copy of the recorded information to the depositor as a receipt for the object. If the depositor is not present, but known, send them a copy of the entry documentation as a receipt and ask for a copy to be signed and returned.
Tag the object with a temporary label marked with the entry number.
Record the location of the object.
Objects offered for acquisition
Record the:
Proposed object purchase price if appropriate
Reference to relation information and correspondence about the potential acquisition
Rights of ownership
Object Valuation
Objects offered for loan or research
Record the:
Reference to loan or other information file
Object valuation
Museum of the Moving Image
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