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Information regarding possible acquisitions and gifts is given to the registrar for the permanent collection from the curatorial staff or director. A record is created in a FileMaker Pro acquisition database, created for each acquisition meeting, for the work. A deed of gift is generated from the database and sent to the donors.
The information collected to create a minimum acquisition record includes: object id, donor name, date, title of work, artist name, medium, credit line, value.
Upon receipt of the object, a blank condition report, including tombstone information and an image of the work is printed from the acquisition database, written and stored in a paper file. Additional, information regarding the object is input into the acquisition database.
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