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view Excel version of configuration, items returned extension, and items transferred out extension
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| Loan in information | Loan in number | Lender's No. | The unique number assigned to the loan of objects from outside the organization. | Controlled number | No | |||||||||
| Loan purpose | Loan purpose | This field indicates the purpose of the loan of the object. | Controlled list; static | No | exhibition; research; scientific or exhibit preparation; analysis; photography; conservation or other requested services; long term collections management and storage | |||||||||
| Lender | ||||||||||||||
| Lender | Lender | The details of a People, Person or Organization lending an object to the organization. | Name authority: All | No | Yes | |||||||||
| Lender's authorizer | Lender's authorizer | The name of a member of staff of the lending institution giving final approval for the loan in to proceed. | Name authority: Person | No | ||||||||||
| Lender's authorization date | Authorization date | The date on which the lender's authorizer gives approval for a loan in to proceed. | Calendar date | No | ||||||||||
| Lender's contact | Lender's contact | The details of a Person designated by the lender of an object to be responsible for dealing with the loan on their behalf. | Name authority: Person | No | ||||||||||
| Borrower | ||||||||||||||
| Borrower's contact | Borrower's contact | The name of the Person assigned responsibility for managing a loan in on behalf of the organization. | Name authority: Person | No | No | |||||||||
| Borrower's authorizer | Borrower's authorizer | The name of a member of staff of the borrowing institution giving final approval for the loan in to proceed. | Name authority: Person | No | ||||||||||
| Borrower's authorization date | Borrower's authorization date | The date on which the borrower's authorizer gives approval for a loan in to proceed. | Calendar date | No | ||||||||||
| Loan in conditions | Loan in conditions | Conditions applying to objects as part of the loan in agreement, including conditions for deposition of archaeological archives. | Text | No | ||||||||||
| Loan in note | Loan in note | General information about a loan in. | Text | No | ||||||||||
| New field | Major group | Controlled list; static | No | spermatophytes; pteridophytes; algae; bryophytes; fungi; lichen; n/a; misc | ||||||||||
| New field | Geography | Text | Yes | |||||||||||
| New field | Taxonomy | Taxon authority | Yes | |||||||||||
| New field | Object kind | Controlled list; static | Yes | sheet; jar | ||||||||||
| Loan status | ||||||||||||||
| Loan status | Laon status | The stage in the Loans in procedure which the entire loan out has reached. | Controlled list; static | No | Yes | active; active (all in); active (all out); active (discrepancy); active (partial); active (unknown); agreed; authorized; cancelled; cancelled (all in); cancelled (all out); cancelled (discrepancy); cancelled (partial); cancelled (unknown); conservation; photography requested; refused; renewed; requested; returned; sent | ||||||||
| Loan status date | Loan status date | The date on which a Loan in status was recorded. | Calendar date | No | ||||||||||
| Loan status note | Loan status note | Note about the status of a loan. | Text | No | ||||||||||
| Loan in date | Loan in date | The date a loan will enter the institution. | Calendar date | No | ||||||||||
| New field | Due date | Calendar date | No | |||||||||||
| Loan renewal application date | Loan renewal application date | The date to apply for a renewal to the loan in. | Calendar date | No | ||||||||||
| New field | Loan shipped date | Calendar date | No | |||||||||||
| Loan return date | Loan return date | The date a loan is due back to the lending organization. | Calendar date | No | ||||||||||
| Transfer in | ||||||||||||||
| New field | Date | Calendar date | No | No | ||||||||||
| New field | From | Name authority: Institution | No | |||||||||||
| New field | Previous borrower | Name authority: Person | No | |||||||||||
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| New group: Items returned | Items returned | |||||||||||||
| New field | Date | Calendar date | No | Yes | ||||||||||
| New field | Quantity | Number | No | |||||||||||
| New field | Notes | Text | No | |||||||||||
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| New group: Items transferred out | New field | Date | Calendar date | |||||||||||
| New field | Quantity | Number | ||||||||||||
| New field | Institution | Name authority: Institution | ||||||||||||
| New field | For study by | Name authority: Person | ||||||||||||
| New field | Under direction of | Name authority: Person | ||||||||||||
| New field | Notes | Text | ||||||||||||
| New field | [Transferred items returned] Date | Calendar date | ||||||||||||
| New field | Quantity | Number | ||||||||||||
| New field | Notes | Text |