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Acquisition | Documenting and managing the addition of objects and associated information to the collections of the organization, including their potential accession to the permanent collections. |
Cataloging | The compilation and maintenance of key information, formally identifying and describing objects. |
Data import/export | CollectionSpace import functionality supports importing files in XML (Extensible Markup Language). Any relationships present in the data are preserved on import. In addition, CollectionSpace has been integrated with the Talend Open Studio for ETL (extract, transform, load) workflows, or via the CSV Import Tool. Data can be exported via our library of reports; ad hoc reporting from search results, or through an integration with the Jasper reporting engine. |
Data entry templates | Provides the ability to create records from existing records or to pre-defined templates for specific data entry needs. |
Hierarchies | Users may create hierarchical relationships among terms in a controlled vocabulary (e.g. United States of America > New England), or among objects (e.g. a chess set and its individual pieces). |
Loans in/out | Managing and documenting the borrowing and lending of objects for which the organization is responsible for a specific period of time and for a specific purpose, whether exhibition/display, research, conservation, education, or photography/publication. |
Location and movement | Management and documentation of information concerning the current and past locations of all objects or groups of objects in the organization's care to ensure that the organization can locate any object at any time. |
Media handling | Provides the ability to upload a media file to the system or to link to a media file stored in an outside digital asset management system. |
Object entry/exit | The management and documentation of the receipt of objects (and associated information) which are not currently part of the collections as well as the management and documentation of objects leaving the organization's premises. |
Reports | Reports are defined and installed in the system via integration with LGPL (GNU Lesser General Public License) JasperReports. Custom reports may be created using JasperReport's Jasper Studio client application software. This software is downloadable for free from the JasperSoft website but is GPL (General Public License) licensed, and is therefore not included with a standard CollectionSpace installation. |
Roles and permissions | The management of system access, including read/write permissions for procedural, object, and organizational records. |
Structured dates | Provides a much greater degree of freedom when adding dates with beginning and end ranges and degrees of certainty. This enhanced date handling function provides the ability to tie objects to eras or periods rather than to specific dates. These dates are particularly useful for cataloging activities and the retrospective conversion of aging documentation. |
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