Location and Movement Control Schema

Location

Information Group	Information Unit	Definition	Field Type	Field Repeatable	Group Repeatable
Object location information	Current location	The place within the organization where an object is currently located.	Storage location authority and Organization Authority	No	No
	> Current location fitness	A term describing the extent to which an object's current location is fitted to an object's requirements.	Controlled list	No
	> Current location note	Information about the reason for an object's being at its Current location.	Text	No

	Location date	The date an object was placed or observed at the Current location.	Calendar date	No
	Reference number	A unique identifying number for the movement, location or inventory of an object or group of object to its/their Current location.	Controlled number	No
	Normal location	The place within the organization where an object is normally located.	Storage location authority	No
	Person responsible	The name of the person who moved the object	Person authority	No
	Purpose	The reason for the change in location.	Controlled list	No

Movement

Information Group	Information Unit	Definition	Field Type	Field Repeatable
Movement information	Movement contact	The name of the member of staff responsible for an object during the move to its Current location.	Name authority: Person	No

	Movement method	The method used in the movement of an object to its Current location.	Controlled list	Yes

	Movement note	Additional information about the movement of an object or group of objects which has not been recorded elsewhere using controlled terminology.	Text	No

	Planned removal date	The date an object is due to be returned from a Current location which is not its Normal location.	Calendar date	No

	Removal date	The date an object is actually removed from a Current location.	Calendar date	No

	Reason for Move	The purpose or reason for the movement of the object or group of objects from its/their Current location.	Controlled list Relationship (for future connection to related procedure)	No

Notes

The above schema represents information unique to Location and Movement Control. Users creating, reading, or updating a Location and Movement record may also wish to create/read/update:

Object records
Procedural records (e.g. Intake, Acquisition, Loans In)
Organizational records (Vocabularies, Media records, Collections)

Suggestions for additional elements to be added to core Location and Movement Schema

Previous Location

Definition: The place where the object was found prior to its move to the Current Location.

Examples: Same as for Current Location

Note: This element is described in SPECTRUM, but is not present in the Location schema (see page 88, section 13 Updating Locations). The addition of this field allows us to validate that the object was found in the previous location as part of the process of updating the location to the Current Location. Further discussion about history of movement needs to happen as part of development process of services, app layer handling and UI. (See Patrick's email dated January 29, 2010. I will create a STIM for this so that we can come together and discuss approach + solution.

Reason for Move

Definition: The purpose or reason for the movement of the object or group of objects.

Examples: Exhibition, Loan, New Storage Location

This element exists in SPECTRUM within its description of the Location and Movement Procedure (see page 88, section 13 Updating Locations), however, there appears to be a discrepancy between their description of what is required and the elements in the schema to support the procedure.

Controlled list Contents

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Field	Value(s)	Default Value	Dynamic/Static
Current location fitness	dangerous; suitable; temporary; unsuitable	none	dynamic
Movement method	forklift; handcarried, trolley	none	dynamic
Reason for move	conservation; exhibition; inventory; loan; new storage location; photography; research	none	dynamic

Controlled Number Patterns

Movement reference number:
MV2009.1 (increments: MV2009.1, MV2009.2, MV2009.3)

Summary fields

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Context	Fields
header	Current location, Location date
right sidebar in object/procedure	Current location; Record type; Last edit date
right sidebar in authority term	Movement reference number; Record type; Field used in
search results	Movement reference number; Current location; Last edit date
secondary tab	Movement reference number; Current location; Last edit date

Repeatability

Repeatable fields will be introduced in Release 0.7 please see the location and movement schema repeatability requirements for the complete list.