Object Entry Use Cases

Museum of the Moving Image

Prepared by Natalia Fidelholtz, Registrar, and Megan Forbes, Collection Information and Access Manager.

1. Donor contacts museum about possible donation OR museum contacts donor with a request for a donation.
2. If deemed appropriate for the Museum's collection, the artifact(s) is delivered to the museum (donation lot). An artifact receipt is issued to donor as proof of transfer of the property to museum for consideration as a donation.
3. The donation lot is sorted for duplicates, items in poor condition, or items that fall out of the collecting scope of the Museum. These items are returned to the donor.
4. The donation lot is presented to the Director and/or collection committee for approval.
5. If the donation is approved, a complete inventory is made of the donation lot in order to issue a Deed of Gift.
6. The Deed of Gift package is sent. The Deed of Gift is the formal document that transfers legal ownership of the property from the donor to the Museum. The Deed of Gift package includes:
   -thank you letter with instructions to donor
   -two unsigned copies of the Deed of Gift
   -return envelope
   -mailing envelope
7. The Deed of Gift is returned signed by the donor and given to the Museum Director for signature. One countersigned copy is mailed back to the donor. If appropriate, an accompanying thank you note from the Director is also sent.
8. The other countersigned Deed of Gift is filed in the accession file. The donation lot is assigned an accession number and entered into the collection management system. The donor's contact information is entered into the CMS.
9. The artifacts in the donation lot are given individual number assignments. Each artifact is labeled, re-housed and assigned a storage location.

University and Jepson Herbaria at UC Berkeley

During a site visit, Chris and Jess took some notes especially about the /wiki/spaces/collectionspace/pages/666274318.