Introduction
Data entry templates provide a shorter version of the Object Cataloging schema for users, generally based on a workflow, domain- or organization-specific needs.
To select a template for data entry, click on the dropdown to the right of the Delete button on an Object Cataloging record. The template is “sticky,” meaning that the next time a user creates or views an Object record, the last template used will be selected. Users can change the template view at any time.
Templates Available
Standard template
This template shows all fields available in the Object Cataloging record.
Inventory template
This is a sample template showing how an organization can limit the fields available in Object Cataloging to support a specific workflow.
Object identification information | Identification number | | Brief description | | Other number, Other number type | | Inventory status | | Title group | | Object name group | Object description information | Dimensions group | Object production information | Production date | | Production organization, role | | Production person, role |
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Photograph template
This is a sample template showing how an organization can limit the fields available in Object Cataloging to support a specific object / work type.
Object identification information | Identification number | | Brief description | | Number of objects | | Responsible department | | Collection | | Named collection | | Distinguishing features | | Title group | | Object name group | Object description information | Copy number | | Edition number | | Color | | Material group | | Physical description | | Technical attribute group | | Dimensions group | Object description information: Content | Description | | Language | | People | | Activity | | Person | | Concept | | Place | | Script | | Organization | | Date | | Position | | Event | | Object | | Other | | Note | Object production information | Production date | | Production person, role | | Production technique, type | | Production organization, role | | Production place, role | | Production note | Reference information | Reference, note |
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Public Browser template
This template shows the fields that are faceted, viewable, and/or searchable in the default CollectionSpace public browser.
Object identification information | Identification number | | Brief description | | Responsible department | | Object name group | | Title group | Object description information | Color | | Dimensions group | | Material group | | Content: Concept | Object production information | Object production person, role | | Object production organization, role | | Object production people, role | | Object production date | | Object production place, role | Object history and association information | Object history note | Object owner’s contribution information | Owner’s contribution note | Object viewer’s contribution information | Viewer’s contribution note |
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