Each procedure and vocabulary in CollectionSpace (e.g. acquisition, cataloging, place, etc.) has a core schema that defines what fields are included in the procedure, and how the fields behave. These schema can be configured in many ways to match the needs of implementing institutions. Below are the schema for each procedure and authority proposed for use in the CollectionSpace Materials Profile.
Information groupEach procedure generally has one or more "information groups" that gather together like information. In Intake, for example, the information groups include "Object entry information," "Object collection information," and "Valuation information." Fields in an information group are often grouped together in the user interface: Information unitAn information unit is a field, such as Accession date or Acquisition method. Each information unit has a default name in CollectionSpace; these names can be changed by implementing institutions. DefinitionThe definition describes the expected use of a field, as recommended by Spectrum or other documentation and data standards. Implementing institutions may choose to use the fields that best fit their needs. Field typeEach field (or information unit) in CollectionSpace has a type. The field types in the core schema are all listed on the project wiki (see full list below); however, these field types are completely configurable by implementing institutions. Available field types include:
Field and group repeatableFields in a schema may be part of a group, such as a title and its translation. The first field in a group is represented by dark blue shading in the schema, additional fields that are part of a group are shaded light blue. Blank lines separate fields and groups of fields. Example:
Fields in a schema may be: repeatable; part of a group, the entirely of which is repeatable; or individually repeatable within a group. Field RepeatableSchema example
How it looks Group RepeatableSchema example
How it looks Controlled List ContentsAll controlled lists in CollectionSpace are pre-populated with default values. These values are listed in the configuration and data map, and may be changed. |
Procedure or Authority Name | Configuration and Data Map |
---|---|
Condition check procedure | Configuration and Data Map - Condition Check.xlsx |
Conservation procedure | Configuration and Data Map - Conservation.xlsx |
Exhibition planning procedure | Configuration and Data Map - Exhibition Planning.xlsx |
Intake procedure | Configuration and Data Map - Intake.xlsx |
Loans in procedure | Configuration and Data Map - Loans In.xlsx |
Taxon authority | Configuration and Data Map - Taxon Authority.xlsx |
Valuation control procedure | Configuration and Data Map - Valuation.xlsx |