This describes the information model for the voucher procedure. The voucher procedure will be based upon (i.e., a domain extension of) the existing CollectionSpace Loans Out Schema. The table below lists the fields of information, named to reflect the Botanical Garden perspective. A column indicates whether this is mapped to an existing Loans Out schema field, or is a new field in the domain extension schema.
To class: You probably do not need to make anything Group Repeatable (used when there is a block of info that repeats), but may have a few things Field Repeatable (e.g., perhaps the sheet number). |
This schema is... |
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Changes |
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In progress |
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In progress |
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Information Group |
Information Unit |
Existing Loans Out Field (or New) |
Definition |
Field Type |
Field Repeatable |
Group Repeatable |
Notes/ |
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Voucher information |
Voucher Collection Number |
Loan out number (loansout_common:loanOutNumber) |
The unique number assigned to the voucher of an object to be sent to some herbarium. |
Controlled number |
No |
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Optional field. Ex, not relevant to horticultural vouchers) |
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Voucher date |
Loan out date (loansout_common:loanOutDate) |
The date that the voucher is created. |
Calendar date |
No |
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Editable field. |
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Voucher Institution |
Borrower (loansout_common:borrower) |
Destination where the voucher will end up. |
String |
No |
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-Put in name of project- voucher in a pivot table? |
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Voucher Collector |
new (loansout_botgarden:collector) |
Name of who collected the voucher. |
Name authority: Person |
Yes |
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-last name, first name. |
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Horticulaural/Wild |
new (loansout_botgarden:hortWild) |
Is this voucher horicultural or wild? |
Controlled string (Horticultural/Wild) |
No |
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Collection Notes |
new (loansout_botgarden:fieldCollectionNote) |
Notes associated with the collection of the accession. |
String |
No |
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Should be populated with the Field Collection Place (reverse) + Accession Notes. |
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Annotation |
new (loansout_botgarden:annotation) |
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String |
No |
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Should be populated with Determination History/By + Determination History/Institution + Determination History/Date (I think). |
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Phenology |
New x 5 (loansout_botgarden:sterile, loansout_botgarden:fertile, loansout_botgarden:flowering, loansout_botgarden:fruiting, loansout_botgarden:inSpore) |
The state of the collection. |
boolean |
No |
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Voucher Purpose |
Loan Purpose (loansout_common:loanPurpose) |
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String |
No |
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Garden Location |
New (loansout_botgarden:gardenLocation) |
Location of the specimen used for the voucher |
Location authority: Garden Location (Bed number) |
No |
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Voucher Notes |
Loan out note (loansout_common:loanOutNote) |
field usually has sexual system, flower color, fragrance, used for research? y/n, month it has flowers, months it has seeds, etc. |
String |
No |
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Number of Sheets |
(loansout_naturalhistory:numLent) |
The total number of sheets associated with each voucher. |
Numeric |
No |
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-pertains to one specimen |
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Voucher Sheet Accession Number |
New (loansout_botgarden:sheetAccessionNumber) |
The receiving institution's accession number for the voucher. |
String |
No |
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Reviewed By |
Lender's authorizer (loansout_common:lendersAuthorizer) |
Manager who reviews, and then approves new additions to the vouchering system. |
Name authority: Person |
No |
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Controlled based on the bot garden |
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Review Complete |
New (loansout_botgarden:reviewComplete) |
Confirms that the record has been reviewed. |
Binary |
No |
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Label Requested |
New (loansout_botgarden:labelRequested) |
Places the voucher in the label request queue |
Controlled string (Yes/No) |
No |
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The label printing report will operate on vouchers where this field is set to Yes. |
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(Add more rows for your fields) |
If not in Loans Out, say "New Field" here |
Put in brief description, but don't worry too much about this |
See Loans out schema for examples - can be a string, a date, a number, an authority reference, etc. |
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This is for lists of simple terms, not authority references. See examples below. Do not represent booleans (true/false) here (e.g. "Flowering"), as these should just be check-boxes, not a drop-down.
{multi-excerpt:name=vouchers controlled list contents} || Field || Value(s) || Default Value || Dynamic/Static || | Phenology | sterile or fertile? if fertile, flowering, fruiting, flowering and fruiting, or in spore. | none | dynamic | | Number of Sheets | | | | | Garden Location | | | | | | | | | | example: Loan status \\ | agreed; authorized; conservation; refused; renewed; requested; returned; sent | none \\ | dynamic | | example: Loaned object status | agreed; authorized; conservation; refused; renewed; requested; returned; sent | none | dynamic | | example: Loan purpose | analysis; conservation; exhibition; long-term collections management and storage; photography; research; scientific preparation | none | dynamic | {multi-excerpt} |
E.g., V2009.1 (increments V2009.1, V2009.2, V2009.3...)