Sysadmin: Creating/managing vocabularies

Sysadmin can create a new vocabulary

• Sysadmin can create a new vocabulary from scratch
• Sysadmin can create a vocabulary from a file (e.g. CSV)
• Sysadmin can import an existing vocabulary (e.g. Getty, see instructions)
• Sysadmin can update an existing vocabulary

Sysadmin can configure a vocabulary for use with a field

Sysadmin can deactivate a vocabulary

User: Vocabulary management

User can add a new term to a vocabulary

User can view all provisionally added vocabulary terms

• User can approve/not a provisionally added term
• User can replace a provisionally added term with an accepted term

User can merge two or more existing vocabulary terms

User can edit an existing vocabulary term

User can inactivate a vocabulary term

User can view vocabulary term's usage (may limit by record type)

User can export vocabulary term's usage

User can edit the order (e.g. alphabetize) of a vocabulary

User: Adding terms to a record

User can add a term from a controlled list to a field

User can add a term from a vocabulary to a field

Possible Version 1 Workflow

• Term entered into field
• System performs look-up of vocabulary
• Search results returned to user
• User chooses term or adds new term to vocabulary

Possible Version 2 Workflow

• First few characters entered into field
• System suggests potential field values
• User can view additional information about each suggested term (date, source, etc.)
• User can select term from auto-suggest list or add new term to vocabulary

Relationships

User can create relationships among vocabulary records, e.g. an organization to a place, a person to an organization, a role to a person, etc.

Vocabulary Types

Name
Place (Geographic)
Storage Location
Taxonomy
Event

• Exhibition
• Collecting Event
  Subject
  Concept
  Bibliographic (Citations)
  Etc...

Discussion Questions

How will a sysadmin (or other) handle local additions to an existing vocabulary?

What would the workflow for denying a provisional term look like?