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The management of system access, including read/write permissions for procedural, object, and organizational records.

Adapted from the Canadian Heritage Information Network Collections Management Criteria Checklist

The system should allow authorized users to:

Provide security for different levels of user, e.g. Administrator, Data Entry clerk, Curator, Public Access, Scholarly research, etc.
Define security at the function level, e.g. allow a user to access data entry functions only.
Limit access to one or more specific fields within the system, e.g. amending location information.
Limit access to a specific record or group of records within the system.
Restrict certain functions to authorized personnel only, e.g. certain user group has read-only access, another user group has ability to delete data.