Cataloging Requirements


The compilation and maintenance of key information, formally identifying and describing objects. It may include information concerning the provenance of objects and also collections management documentation e.g. details of acquisition, conservation, exhibition and loan history, and location history. It need not bring together in one location everything known about an object, but should provide cross references to any other relevant information source known to the organization.


  • Provide a level of description sufficient to identify an object or group of objects and its differences from other, similar objects;
  • Provide an historic archive relating to an object or cross-references to sources where information can be found;
  • Be held in a system that allows convenient access, e.g. using indexes or free-text retrieval.

Standards, Guidelines + Use Cases

Use Cases and Community Design Workshop Notes

Spectrum Procedure: Cataloging

CDWA: Recommended elements for a minimum catalog record


CollectionObject Service

ID Service


Cataloging Schema

User Story Summary

Object User Story Summary

Definition and requirements from:
Spectrum Version 3.1
Created and Maintained by CollectionsTrust