Order Items repeating field group schema for Visual Resource Collections

This schema is for a repeatable group of fields that will be used on the Intake procedure for Visual Resource Collections. This repeatable group will be used to specify the Order Items that are part of an Order (modeled on the Intake procedure).  A batch process will be developed to create Media Handling records from the Order Items on the Order (Intake) screen.

Information Group

Information Unit

Definition

Field Type

Field Repeatable

Group Repeatable

Order Items

Order Item Source

The source of the image being requested by the Requestor (Depositor)

Text initially, but will be tied to a Source or Citation authority pending modeling discussions

No

Yes

 

 

 

 

 

 

 

Source Page Detail

The page, figure, plate, or other information identifying the order item in the source (e.g., "Page 3, Figure 8")

Text

No

 

 

 

 

 

 

 

 

Collection/Personal

Indicates whether Order Item is to be added to the office collection ("Catalogued") or is a personal request (scan an image for requestor)

Controlled List

No


 

 

 

 

 

 

 

Special Instructions

Special instructions regarding the Order Item

Text

No

 


 

 

 

 

 

Notes

  • These and other fields on the Order (Intake) screen will be used to create Media Handling record, via a batch process.  Do other fields (e.g., Requestor-Depositor) need to be added to this information group, maybe as hidden or invisible fields, in order to facilitate batch process?
  • Idea: To facilitate date entry into Order Items, it would be good to have a decorator that a) copies the last row to a new row and/or b) takes default values from some fields in other parts of Order (Intake) screen.

Controlled text contents

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Field

Value(s)

Default Value

Collection/Personal

Collection, Personal

none

Summary fields

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Context

Fields

header

NA?

right sidebar under "terms used"

NA?

right sidebar under "usage"

NA?

search results

NA?

secondary tab

NA?