Acquisition Schema

Schema

This schema is...		Changes
complete		implemented
under review		in progress	CSPACE-3267

Information Group	Information Unit	Definition	Field Type	Field Repeatable	Group Repeatable
Acquisition information	Accession date	The date on which an object formally enters the collection and is recorded in the accessions register.	Calendar date	No

	Acquisition authorizer	The name of a member of staff giving final approval for the acquisition to proceed.	Name authority: Person	No	No
	> Acquisition authorizer date	The date of which the Acquisition authorizer gives final approval for an acquisition to proceed.	Calendar date	No

	Acquisition date	The date on which title to an object or group of objects is transferred to the organization.	Calendar date	Yes

	Acquisition funding - currency	The currency of the funding used to support the acquisition of an object.	Controlled list	No	Yes
	> Acquisition funding - value	The numerical value of the funding used to support the acquisition of an object.	Number	No
	> Acquisition funding source	The Person or Organization from whom the Acquisition funding was obtained.	Name authority: Person, Organization	No
	>> Acquisition funding source provisos	Restrictions apply to all the objects acquired with the support from an Acquisition funding source.	Text	No

	Acquisition method	The means by which title to an object is formally transferred to the organization.	Controlled list	No

	Acquisition note	General information about the acquisition.	Text	No

	Acquisition provisos	Restrictions applying to the objects in a single acquisition, including conditions for deposition of archaeological archives.	Text	No

	Acquisition reason	The reason or justification for an acquisition.	Text	No

	Acquisition reference number	A unique identifying number for information on the acquisition of an object or group of objects.	Controlled number	No

	Owner	Details of a People, Person or Organisation who owned an object before title was transferred to the organisation.	Name authority: All	Yes

	Acquisition source	The People, Person, or Organization from whom an object was obtained, if different from the owner. The Acquisition source may be an agent or other intermediary between the acquiring organization and the Owner. For archaeological archives, use Acquisition source to record the excavating body responsible for preparing and depositing the archive with the organization.	Name authority: All	Yes

	Credit line	The descriptive form of recognition of the acquisition method and/or source.	Text	No

	Group purchase price - currency	The currency of the price paid for a group of objects at acquisition, including taxes for which the purchase is liable. If individual prices are known for specific objects in the group, use Object acquisition price.	Controlled list	Yes	No
	> Group purchase price - value	The numerical value of the price paid for a group of objects at acquisition, including taxes for which the purchase is liable. If individual prices are known for specific objects in the group, use Object acquisition price.	Number	No

	Object offer price - currency	The currency of the Object offer price.	Controlled list	No	No
	> Object offer price - value	The numerical value of the Object offer price.	Number	No

	Object purchase offer price - currency	The currency of the price which the organization offers for the purchase of the object.	Controlled list	No	No
	> Object purchase offer price - value	The numerical value of the price which the organization offers for the purchase of the object.	Number	No

	Object purchase price - currency	The currency of the total price paid for an object at acquisition, including taxes for which the purchaser is liable. Associated with the Object number. If no individual prices are known for specific objects in the group (e.g. a lot bought at auction), use Group purchase price.	Controlled list	No	No
	> Object purchase price - value	The numerical value of the total price paid for an object at acquisition, including taxes for which the purchaser is liable. Associated with the Object number. If no individual prices are known for specific objects in the group (e.g. a lot bought at auction), use Group purchase price.	Number	No

	Original object purchase price - currency	The currency of the price paid for an object in the original currency at the time of purchase.	Controlled list	No	No
	> Original object purchase price - value	The numerical value of the Original object purchase price.	Number	No

	Transfer of title number	A unique identifying number for a transfer of title or acquisition event. It should serve as the reference to written documentation of a transfer of title or acquisition process. The number may be assigned to a transfer of title form.	Controlled number	No

Object collection information	Field collection event name	The name of an event at which an object was collected.	Collecting event authority	Yes

Notes

The above schema represents information unique to Acquisition. Users creating, reading, or updating an Acquisition record may also wish to create/read/update (via the tab structure):

Object information (see [limited schema])
Related or representative media
Condition information
Conservation information
Location information
Movement information
Valuation information
Insurance information
Rights information
Exit information

User may wish to link to but not c/r/u (via the right sidebar):

Object records
Procedural records (e.g. Intake, Loans In)
Organizational records (Vocabularies, Collections)

ATS: Suggested additions to core Acquisition Schema based on use at MMI, WAC, SMK

Credit Line (used at MMI, WAC, SMK)

Definition: Text used to legally recognize the donor or other participant(s) in the acquisition process.

Example:Gift in memory of Marie McGreal.

Controlled list contents

Unknown macro: {multi-excerpt}

Field	Value(s)	Default Value	Dynamic/Static
Currency	Alphabetic codes in the ISO Currency Codes list, ISO 4217 (to be presented along with associated display names)	USD (US Dollar)	Static
Acquisition method	bequest, exchange, gift, purchase, transfer, treasure	gift	Dynamic

Controlled number patterns

Acquisition reference number:
2009.1 (increments: 2009.1, 2009.2, 2009.3...)
AR2009.1 (increments: AR2009.1, AR2009.2, AR2009.3...)
LIB2009.1 (increment: LIB2009.1, LIB2009.2, LIB2009.3...)

Transfer of title number:
TT2009.1 (increments: TT2009.1, TT2009.2, TT2009.3...)

Summary fields

Unknown macro: {multi-excerpt}

Context	Fields
header	Acquisition reference number; Primary value of Acquisition source or Owner
right sidebar in object/procedure	Acquisition reference number; Record type; Last edit date
right sidebar in authority term	Acquisition reference number; Record type; Field used in
search results	Acquisition reference number; Primary value of Acquisiton Source or Owner; Last edit date
secondary tab	Acquisition reference number; Primary value of Acquisiton Source or Owner; Last edit date

Repeatability

Repeatable fields will be introduced in Release 0.7 please see the [acquisition schema repeatability requirements|^Acquisition Repeatability.xls] for the complete list.