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The PAHMA Online Systematic Inventory (hereinafter Systematic Inventory) is a means to view and update the location status of objects in a Storage Location. It is a small web application that communicates with the PAHMA CollectionSpace database to obtain and update location and object information.
Three Four activities (functions) are provided:
- Search for a storage location (or partial storage location, i.e. a prefix) and display N location in the sequence from that point on.
- Select a single location from the list, and view the objects stored in that location, with web controls to indicate if the object is found/not found, and to make a note.
- Update the locations in CollectionSpace by clicking a button. (All the objects shown on the page will have their statuses updated.)
- A means to view the recent transaction log (movement) entries done using the application.
Suggested Workflow
(Just a suggestion!)
- Determine range of locations to be inventoried
- Enter start location (or prefix) into location
- Enter an estimate of the number of locations in the desired range
- Search to obtain the list of locations
- Click on each location to obtain a list of objects
- Update the location status for each object by click on the appropriate radio button, adding notes as necessary. If everything is there and there is nothing to note, no changes are needed.
- Click on Update Locations
- Review result page to verify correct outcome of the update.
- Click the Back button TWICE on your browser to return to list of locations
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The next page you see will display information about objects in the location. Two control controls allow you to indicate whether you found the object or notenot, to and to make a Movement Note (this value is stored in the movement record associated with the object.) When you are satisfied with the settings on the page, click Update Locations.
Update Result Page
Finally, you will see a page indicating the status of the location updates. Normally, it should indicate that the locations were updated. If not, see the Troublshooting instructions below.
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