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Information Group | Information Unit | Definition | Data Type | Repeatable |
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Exhibition information | Exhibition reference number | A unique identifying number for the exhibition of an object or group of objects under the auspices of the organization | Controlled number | No |
| Exhibition title | The title of an exhibition | Text | No |
| Exhibition type | The type of exhibition | Controlled list | No |
| Exhibition organizer | The chief organizer of an exhibition | Name authority - all | Yes |
| Exhibition sponsor | The sponsor of an exhibition | Name authority - all | Yes |
| Exhibition location - internal | The exhibition location if internal to the home institution | Storage location authority | No |
| Exhibition location - external | The exhibition location if external to the home institution | Name authority - organization | No |
| Exhibition start date | The exhibition opening date | Date units of information | No |
| Exhibition end date | The exhibition closing date | Date units of information | No |
| Exhibition catalogue publisher | The publisher of an exhibition catalogue | Name authority - all | Yes |
| Exhibition venue | A display of the names, locations, and dates where the exhibition or work was on public view | Text – autogenerated from the fields below |
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| Exhibition venue - name/place | The name of the institution, gallery, other facility, and/or the geographic location where an exhibition took place | Name authority | Yes |
| > Exhibition venue date | A description of the date or range of dates when the work was on exhibition at a particular venue | Date units of information | No |
| >> Exhibition venue date - earliest | The earliest possible date when the work was exhibited at this venue | Date units of information | No |
| >> Exhibition venue date - latest | The latest possible date when the work was exhibited at this venue | Date units of information | No |
Exhibition planning information | Exhibition section | The name of a section in an exhibition | Text | Yes |
| > Exhibition section - location | The location of a section in an exhibition | Storage location authority | Yes? |
| > Exhibition section - objects | A list of objects planned to be on display in a section of an exhibition | Text | No |
| > Exhibition section - remarks | Any additional information concerning a section in an exhibition | Text | No |
| Exhibition status | The current stage in the planning of an exhibition | Controlled list | Yes |
| > Exhibition status - date | The date on which an Exhibition status was recorded | Calendar date | No |
| > Exhibition status -remarks | Any additional information on an exhibition status | Text | No |
| Exhibition working group | The name of the group within the organization involved in establishing an exhibition | Controlled list | Yes |
| > Exhibition working group - member | The members (staff or external) of the group | Name authority – person | Yes |
| >> Exhibition working group member - role | The role of the member within the group | Controlled list | Yes? |
| > Exhibition working group – - note | This field contains remarks concerning each group and the members of the group | Text | No |
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Exhibition information | Exhibited works of art | A list of the works of art on display in an exhibition | Class relation |
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We need a sub-exhibition schema that should be available on a per-object basis (similar to the sub-loan schema in the loans out/in procedure):
Sub-Exhibition Schema
Information Group | Information Unit | Definition | Data Type | Repeatable |
---|---|---|---|---|
Exhibition object information | Exhibition object status | The stage in the Exhibition procedure which an individual object to be exhibited has reached | Controlled list | Yes |
| > Exhibition object status - date | The date on which the Exhibition object status was recorded | Calendar date | No |
| Exhibition object status - note | Any additional information about the Exhibition object status | Text | No |
In addition to the above a number of sub-procedures are required; such as Transport information, Courier information, and an invoice module.
Transport Schema (draft)
Information Group | Information Unit | Definition | Data Type | Repeatable |
---|---|---|---|---|
Transport information | Transport reference number | A unique number that identifies a transport | Controlled number | No |
| Transport agent | The agent handling a transport | Name authority | No |
| Transport agent - contact | The contact within the organization of the agent handling a transport | Name authority | Yes |
| Departure point | The departure point of a transport | Name authority | No |
| Destination | The destination of a transport | Name authority | No |
| Transport departure - date | The departure date of a transport | Calendar date | No |
| > Transport departure - time | The planned time of departure on the departure date of a transport | Text or controlled text | No |
| Transport arrival - date | The arrival date of a transport | Calendar date | No |
| > Transport arrival - time | The planned time of arrival on the arrival date of a transport | Text or controlled text | No |
| Number of crates/works of art | The actual number of crates/objects in a transport | Text | No |
| Lender | The lender of the objects in a transport | Name authority | Yes |
| Transport method | The method of transportation used | Text or controlled list | No |
| Courier | The courier accompanying a transport | Name authority | No |
| Insurance/indemnity - value | The collected value of the objects in a transport | Text | No |
| > Insurance/indemnity value -currency | The currency of the collected value og the objects of a transport | Controlled list | No |
| Transport remarks | Any additional information concerning a transport | Text | No |
Courier Schema (draft)
Information Group | Information Unit | Definition | Data Type | Repeatable |
---|---|---|---|---|
Courier information | Courier | The name of the courier on a given consignment | Name authority | No |
| Consignment | The transport reference number of a given consignment | Text | No |
| Courier's contact | Courier's contact within the organization of the lender | Name authority | Yes |
| Hotel | The hotel in which the courier will reside during this consignment | Name authority | Yes |
| > Hotel – check in date | The arrival date at the hotel | Calendar date | No |
| > Hotel – check out date | The departure date at the hotel | Calendar date | No |
| > Hotel – booking note | Any additional information regarding this hotel booking | Text | No |
| Per diem | Living expenses pr. day during this consignment | Text | No |
| Number of days | The number of days the consignment runs | Text | No |
| Courier remarks | Any additional information concerning the consignment or the courier responsible | Text | No |
Invoice Schema (draft)
Information Group | Information Unit | Definition | Data Type | Repeatable |
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Invoice information | Invoice number | A unique reference number identifying the invoice | Controlled number | No |
| Client | The name of the client requesting a service | Name authority | No |
| Our VAT/TVA | The VAT number of the home organization | Text | No |
| Your VAT/TVA | The VAT number of the client organization | Text | No |
| Order date | The date an the order was given | Calendar date | No |
| Billing date | The date an invoice the made | Calendar date | No |
| Cost type | The type of cost concerning this invoice/transaction | Controlled list | Yes |
| > Cost note | A note field for details on the costs in question | Text | No |
| > Amount | The amount of this cost | Text | No |
| > Currency | The currency of the amount of this cost | Controlled list | No |
Kim Brasen, January 25th 2011