...in progress.
This page contains the requirements for an Exhibition Authority and for an Exhibition Management procedure with related sub-procedures.
Exhibition Authority
Information Goup |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Exhibition Authority |
Exhibition title |
The title of the exhibition |
Text |
No |
|
Exhibition organizor |
The chief organizer of the exhibition |
Name authority - all |
No |
|
Exhibition location - internal |
The exhibition location if internal to the home institution |
Storage location authority |
No |
|
Exhibition location - external |
The exhibition location if external to the home institution |
Name authority - organization |
No |
|
Exhibition start date |
The exhibition opening date |
Date units of information |
No |
|
Exhibition end date |
The exhibition closing date |
Date units of information |
No |
|
Exhibition venue |
A list of additional exhibition venues |
Text |
No |
|
Exhibition remarks |
Additional remarks concerning the exhibition |
text |
No |
|
|
|
|
|
|
Exhibited works of art |
A list of the works of art on display in an exhibition |
Class relation |
|
The above schema represents our minimum requirements for a holder of exhibition data in our current Collection Management System. However we do also intend to replace our current Exhibition Management System with our implementation of CollectionSpace – see below.
Exhibition Management Requirements (draft)
Information Group |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Exhibition information |
Exhibition reference number |
A unique identifying number for the exhibition of an object or group of objects under the auspices of the organization |
Controlled number |
No |
|
Exhibition title |
The title of an exhibition |
Text |
No |
|
Exhibition type |
The type of exhibition |
Controlled list |
No |
|
Exhibition organizer |
The chief organizer of an exhibition |
Name authority - all |
Yes |
|
Exhibition sponsor |
The sponsor of an exhibition |
Name authority - all |
Yes |
|
Exhibition location - internal |
The exhibition location if internal to the home institution |
Storage location authority |
No |
|
Exhibition location - external |
The exhibition location if external to the home institution |
Name authority - organization |
No |
|
Exhibition start date |
The exhibition opening date |
Date units of information |
No |
|
Exhibition end date |
The exhibition closing date |
Date units of information |
No |
|
Exhibition catalogue publisher |
The publisher of an exhibition catalogue |
Name authority - all |
Yes |
|
Exhibition venue |
A display of the names, locations, and dates where the exhibition or work was on public view |
Text – autogenerated from the fields below |
|
|
Exhibition venue - name/place |
The name of the institution, gallery, other facility, and/or the geographic location where an exhibition took place |
Name authority |
Yes |
|
> Exhibition venue date |
A description of the date or range of dates when the work was on exhibition at a particular venue |
Date units of information |
No |
|
>> Exhibition venue date - earliest |
The earliest possible date when the work was exhibited at this venue |
Date units of information |
No |
|
>> Exhibition venue date - latest |
The latest possible date when the work was exhibited at this venue |
Date units of information |
No |
Exhibition planning information |
Exhibition section |
The name of a section in an exhibition |
Text |
Yes |
|
> Exhibition section - location |
The location of a section in an exhibition |
Storage location authority |
Yes? |
|
> Exhibition section - objects |
A list of objects planned to be on display in a section of an exhibition |
Text |
No |
|
> Exhibition section - remarks |
Any additional information concerning a section in an exhibition |
Text |
No |
|
Exhibition status |
The current stage in the planning of an exhibition |
Controlled list |
Yes |
|
> Exhibition status - date |
The date on which an Exhibition status was recorded |
Calendar date |
No |
|
> Exhibition status -remarks |
Any additional information on an exhibition status |
Text |
No |
|
Exhibition working group |
The name of the group within the organization involved in establishing an exhibition |
Controlled list |
Yes |
|
> Exhibition working group - member |
The members (staff or external) of the group |
Name authority – person |
Yes |
|
>> Exhibition working group member - role |
The role of the member within the group |
Controlled list |
Yes? |
|
> Exhibition working group - note |
This field contains remarks concerning each group and the members of the group |
Text |
No |
|
|
|
|
|
Exhibition information |
Exhibited works of art |
A list of the works of art on display in an exhibition |
Class relation |
|
We need a sub-exhibition schema that should be available on a per-object basis (similar to the sub-loan schema in the loans out/in procedure):
Sub-Exhibition Schema
Information Group |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Exhibition object information |
Exhibition object status |
The stage in the Exhibition procedure which an individual object to be exhibited has reached |
Controlled list |
Yes |
|
> Exhibition object status - date |
The date on which the Exhibition object status was recorded |
Calendar date |
No |
|
Exhibition object status - note |
Any additional information about the Exhibition object status |
Text |
No |
In addition to the above a number of sub-procedures are required; such as Transport information, Courier information, and an invoice module.
Transport Schema (draft)
Information Group |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Transport information |
Transport reference number |
A unique number that identifies a transport |
Controlled number |
No |
|
Transport agent |
The agent handling a transport |
Name authority |
No |
|
Transport agent - contact |
The contact within the organization of the agent handling a transport |
Name authority |
Yes |
|
Departure point |
The departure point of a transport |
Name authority |
No |
|
Destination |
The destination of a transport |
Name authority |
No |
|
Transport departure - date |
The departure date of a transport |
Calendar date |
No |
|
> Transport departure - time |
The planned time of departure on the departure date of a transport |
Text or controlled text |
No |
|
Transport arrival - date |
The arrival date of a transport |
Calendar date |
No |
|
> Transport arrival - time |
The planned time of arrival on the arrival date of a transport |
Text or controlled text |
No |
|
Number of crates/works of art |
The actual number of crates/objects in a transport |
Text |
No |
|
Lender |
The lender of the objects in a transport |
Name authority |
Yes |
|
Transport method |
The method of transportation used |
Text or controlled list |
No |
|
Courier |
The courier accompanying a transport |
Name authority |
No |
|
Insurance/indemnity - value |
The collected value of the objects in a transport |
Text |
No |
|
> Insurance/indemnity value -currency |
The currency of the collected value og the objects of a transport |
Controlled list |
No |
|
Transport remarks |
Any additional information concerning a transport |
Text |
No |
Courier Schema (draft)
Information Group |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Courier information |
Courier |
The name of the courier on a given consignment |
Name authority |
No |
|
Consignment |
The transport reference number of a given consignment |
Text |
No |
|
Courier's contact |
Courier's contact within the organization of the lender |
Name authority |
Yes |
|
Hotel |
The hotel in which the courier will reside during this consignment |
Name authority |
Yes |
|
> Hotel – check in date |
The arrival date at the hotel |
Calendar date |
No |
|
> Hotel – check out date |
The departure date at the hotel |
Calendar date |
No |
|
> Hotel – booking note |
Any additional information regarding this hotel booking |
Text |
No |
|
Per diem |
Living expenses pr. day during this consignment |
Text |
No |
|
Number of days |
The number of days the consignment runs |
Text |
No |
|
Courier remarks |
Any additional information concerning the consignment or the courier responsible |
Text |
No |
Invoice Schema (draft)
Information Group |
Information Unit |
Definition |
Data Type |
Repeatable |
---|---|---|---|---|
Invoice information |
Invoice number |
A unique reference number identifying the invoice |
Controlled number |
No |
|
Client |
The name of the client requesting a service |
Name authority |
No |
|
Our VAT/TVA |
The VAT number of the home organization |
Text |
No |
|
Your VAT/TVA |
The VAT number of the client organization |
Text |
No |
|
Order date |
The date an the order was given |
Calendar date |
No |
|
Billing date |
The date an invoice the made |
Calendar date |
No |
|
Cost type |
The type of cost concerning this invoice/transaction |
Controlled list |
Yes |
|
> Cost note |
A note field for details on the costs in question |
Text |
No |
|
> Amount |
The amount of this cost |
Text |
No |
|
> Currency |
The currency of the amount of this cost |
Controlled list |
No |
Kim Brasen, January 25th 2011
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