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Schema: View below or view Excel version of configuration, loan loan out items extension, loan return items extension, and loan transfer extension
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| Loan out information | Loan out number | Loan out number | The unique number assigned to the loan of objects to other organizations. | Controlled number | No | |||||||||
| Loan purpose | This field indicates the purpose of the loan of the object. | Controlled list; static | No | exhibition; research; scientific or exhibition preparation; analysis; photography; conservation or other requested services; long term collections management and storage | ||||||||||
| Lender | ||||||||||||||
| Lender's authorizer | Lender's authorizer | The name of a member of staff giving final approval for the loan out to proceed. | Name authority: Person | No | No | |||||||||
| Lender's authorization date | Lender's authorization date | The date on which the lender's authorizer gives approval for a loan out to proceed. | Calendar date | No | ||||||||||
| Lender's contact | Lender's contact | The name of the Person assigned responsibility for managing a loan out on behalf of the lending organization. | Name authority: Person | No | ||||||||||
| Borrower | ||||||||||||||
| Borrower | Borrower | The details of a Person or Organization borrowing an object from the organization. | Name authority: Person, Organization | No | No | |||||||||
| Borrower's authorizer | Borrower's authorizer | The name of a member of the borrowing organization's staff giving final approval for the loan out to proceed. | Name authority: Person | No | ||||||||||
| Borrower's authorization date | Borrower's contact | The date on which the borrower's authorizer gives approval for a loan out to proceed. | Calendar date | No | ||||||||||
| Borrower's contact | Borrower's authorization date | The details of a Person designated by the Borrower to be responsible for dealing with the loan on their behalf. | Name authority: Person | No | ||||||||||
| Special conditions of loan | Loan out condition | A statement of conditions on the loan of an object from an organization in addition to those normally laid down. | Text | No | ||||||||||
| Loan out note | General information about a loan out. | Text | No | |||||||||||
| New field | Major group | Controlled list; static | No | spermatophytes; pteridophytes; algae; bryophytes; fungi; lichen; n/a; misc | ||||||||||
| New field | Geography | Text | Yes | |||||||||||
| New field | Taxonomy | Taxon authority | Yes | |||||||||||
| New field | Object kind | Controlled list; static | Yes | unknown; sheet; specimens; box; bag; sealed bag; jar; packet; slide; unmounted; photograph; photocopy; illustration | ||||||||||
| Loan status | ||||||||||||||
| Loan status | Loan status | The stage in the Loans out procedure which the entire loan out has reached. | Controlled list; static | No | Yes | agreed; authorized; conservation; photography requested; refused; renewed; requested; returned; sent | ||||||||
| Loan status date | Loan status date | The date on which a Loan out status was recorded. | Calendar date | No | ||||||||||
| Loan status note | Loan status note | Note about the status of a loan. | Text | No | ||||||||||
| Loan out date | Loan out date | The date a loan will exit the institution | Calendar date | No | ||||||||||
| New field | Shipping form date | Calendar date | No | |||||||||||
| New field | Transportation | Controlled list; static | No | surface; hand-carried; air | ||||||||||
| New field | # Packages | Number | No | |||||||||||
| New field | Acknowledge date | Calendar date | No | |||||||||||
| Loan return date | Loan return date | Date that the loan out is expected to return to the organization. | Calendar date | No | ||||||||||
| Loan renewal application date | Loan renewal application date | The date by which the borrowing institution must request a loan renewal. | Calendar date | No | ||||||||||
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| New group: Loan out items | New field | Accession numbers | Text | No | ||||||||||
| New field | Object number(s) | Text | No | Yes | ||||||||||
| New field | Quantity | Number | No | |||||||||||
| New field | Loan conditions | Text | No | |||||||||||
| New field | Notes | Text | No | |||||||||||
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| New group: Loan return items | New field | Object number(s) | Text | No | Yes | |||||||||
| New field | Quantity | Number | No | |||||||||||
| New field | Return date | Calendar date | No | |||||||||||
| New field | New determination | Taxon authority | No | |||||||||||
| New field | Notes | Text | No | |||||||||||
| CSpace Information Group | CSpace Field Name | Herbaria Field Name | CSpace Field Definition | CSpace Field Type | Field Repeatable? | Group Repeatable? | Controlled List Contents | |||||||
| New group: Loan transfers | New field | Transfer date | Calendar date | No | Yes | |||||||||
| New field | To institution | Name authority: Institutions | No | |||||||||||
| New field | To person | Name authority: Person | No | |||||||||||
| New field | Under direction of | Name authority: Person | No | |||||||||||
| New field | Quantity | Number | No | |||||||||||
| New field | Notes | Text | No |