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Table of Contents
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Collection Objects extract

...

TMS table name

TMS field name

CSpace field name

notes

Objects

ObjectID

pahmaObjectID

 

ObjComponents

ComponentID

pahmaObjectID

must ensure no duplicates with Objects.ObjectID

Objects

ObjectNumber

objectNumber

 

ObjComponents

ComponentNumber

objectNumber

 

Objects

'no'

isComponent

 

ObjComponents

'yes'

isComponent

 

Objects

CatRais

pahmaCollection

NEW field (repeating; controlled list)

Objects

DepartmentID

pahmaTmsLegacyDepartment

FK to Departments; NEW field (controlled list)

Objects

HistAttributions

objectHistoryNote

 

Objects

LoanClass

pahmaTms2003DataSource

NEW field (controlled list)

Objects

Markings

distinguishingFeatures

 

Objects

Medium

material

 

Objects

MTB_PlaceTermID

fieldCollectionPlace

reference to Place Authority

Objects Notes

comments

 

Objects

ObjectStatusID

pahmaObjectStatus FK to ObjectStatuses; NEW field (controlled list)

6/12/2012: deprecated. Object Status becoming a repeating field.

Objects

ObjectTypeID

collection

FK to ObjectTypes

Objects

PaperFileRef

nagpraInventoryName

FK to MTB_NagpraInvNames; controlled list

Objects

Portfolio

portfolioSeries

FK to MTB_PortfolioSeries; NEW field (controlled list)

Objects

Provenance

fieldLocVerbatim

 

Objects

MTB_ResponsibleDept

responsibleDepartment

controlled list

Objects

Signed State

inscriptionContent pahmaNagpraCodeLegacy

FK to MTB_NagpraBurialCodes

Objects

State

pahmaNagpraCodeLegacy

; controlled list

ObjContext

Integer3

inventoryCount

NEW field

sql query

view: cs_objects (refreshed 2012-04-10)

Code Block
sql
sql
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 o.ObjectNumber objectNumber,
 'no' isComponent,
 o.CatRais pahmaCollection,
 d.Department pahmaTmsLegacyDepartment,
 o.HistAttributions objectHistoryNote,
 (CASE WHEN lower(o.LoanClass) not in ('', 'catalog card', 'inventory', 'ledger') THEN o.LoanClass END) pahmaTms2003DataSource,
 o.Markings distinguishingFeatures,
 o.Medium material,
 MTB_PlaceTermID fieldCollectionPlace,
 Notes comments,
 s.ObjectStatus pahmaObjectStatus,
 t.ObjectType collection,
 i.CSpaceID nagpraInventoryName,
 o.MTB_Portfolio portfolioSeries,
 Provenance fieldLocVerbatim,
 (CASE WHEN o.MTB_ResponsibleDept = 1 THEN 'Natasha Johnson'
       WHEN o.MTB_ResponsibleDept = 2 THEN 'Leslie Freund'
       WHEN o.MTB_ResponsibleDept = 3 THEN 'Victoria Bradshaw'
       WHEN o.MTB_ResponsibleDept = 4 THEN 'Alicja Egbert'
       WHEN o.MTB_ResponsibleDept = 5 THEN 'No collection manager (Registration)'
       WHEN o.MTB_ResponsibleDept = 8 THEN 'uncertain' END) responsibleDepartment,
 Signed inscriptionContent,
 b.optionID pahmaNagpraCodeLegacy,
 c.integer3 inventoryCount
FROM
 Objects o
 LEFT OUTER JOIN Departments d ON o.departmentID = d.departmentID
 LEFT OUTER JOIN ObjectStatuses s ON o.objectStatusID = s.objectStatusID
 LEFT OUTER JOIN ObjectTypes t ON o.objectTypeID = t.objectTypeID
 LEFT OUTER JOIN MTB_NagpraInvNames i ON o.paperFileRef = i.LongTMSname
 LEFT OUTER JOIN MTB_NagpraBurialCodes b ON o.state = b.code
 LEFT OUTER JOIN ObjContext c ON o.objectID = c.objectID
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
UNION ALL
SELECT
 'c' + CAST(c.componentID AS VARCHAR) objectID,
 c.componentNumber objectNumber,
 'yes' isComponent,
 NULL pahmaCollection,
 NULL pahmaTmsLegacyDepartment,
 NULL objectHistoryNote,
 NULL pahmaTms2003DataSource,
 NULL distinguishingFeatures,
 NULL material,
 NULL fieldCollectionPlacepahmaObjectStatus,
 NULL commentscollection,
 NULL pahmaObjectStatusnagpraInventoryName,
 NULL collectionportfolioSeries,
 NULL nagpraInventoryNameresponsibleDepartment,
 NULL portfolioSeries,
 NULL fieldLocVerbatim,
 NULL responsibleDepartment,
 NULL inscriptionContent,
 NULL pahmaNagpraCodeLegacy,
 NULL inventoryCount
FROM
 ObjComponents c
WHERE
 c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) > 1)
;

...

  • object components are included as first-class objects if and only if there are multiple components for parent object
  • object components should have componentID (objectID) that does not conflict with any parent objectID: we can prepend "c" to the componentID to ensure this, per Michael (1/12/12)
  • many object components have a non-unique componentNumber (objectNumber), duplicated by other components and/or parent object; these values are OK to import as-is, per Michael (1/12/12)
  • "componentType" field does not need to be imported, per Michael (1/12/12)
  • "inscribed" field has only a few entries, which can be updated manually after data migration, per Michael (12/15/11)
  • "dimensions" field will be handled by a separate extract (John Lowe is working on this as of 1/9/12)
  • DONE: add 6 new custom fields: pahmaCollection, objectStatus, pahmaTms2003DataSource, pahmaTmsLegacyDepartment, inventoryCount, portfolioSeries
  • DONE: add controlled list options for 5 of these new fields (all except inventoryCount)
  • DONE: nagpraInventoryName field values need to be transformed to match option ID values in existing controlled list
  • DONE: add isComponent field for indicating components
  • June 12, 2012: Inventory Count now coming from two fields.
  • June 12, 2012: Object Status now a repeating field so not using pahmaObjectStatus in this view

Object-Object Relationships extract

...

view: cs_objectobjectrelationships  (refreshed 2012-04-10)

Code Block
sql
sql
SELECT
 CAST(c.objectID AS VARCHAR) objectID_1,
  'c' + CAST(c.componentID AS VARCHAR) objectID_2,
  'Object-Component' relationshipType
FROM
  ObjComponents c
WHERE
  c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) > 1)
UNION ALL
SELECT
 CAST(oa.ID1 AS VARCHAR) objectID_1,
 CAST(oa.ID2 AS VARCHAR) objectID_2,
 r.relation1 + '-' + r.relation2 relationshipType
FROM
 Associations oa,
 Objects obj1,
 Objects obj2,
 Relationships r
WHERE
 oa.tableID = 108
 AND oa.ID1 = obj1.objectID
 AND oa.ID2 = obj2.objectID
 AND obj1.IsVirtual = 0 AND obj1.IsTemplate = 0
 AND obj2.IsVirtual = 0 AND obj2.IsTemplate = 0
 AND oa.relationshipID = r.relationshipID
;

...

sql query

view: cs_numberofobjects (refreshed 2012-04-10)

Code Block
sql
sql
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 o.objectCount numberOfObjects
FROM
 Objects o
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.objectID NOT IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) = 1)
UNION ALL
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 (CASE WHEN c.compCount > o.objectCount THEN c.compCount ELSE o.objectCount END) numberOfObjects
FROM
 Objects o
 JOIN  ObjComponents c ON o.objectID = c.objectID
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) = 1)
UNION ALL
SELECT
 'c' + CAST(c.componentID AS VARCHAR) objectID,
 c.compCount numberOfObjects
FROM
 ObjComponents c
WHERE
 c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) > 1)
;

...

view: cs_alternatenumbers (refreshed 2012-04-10)

Code Block
sql
sql
SELECT
  CAST(n.ID AS VARCHAR) objectID,
  n.altnum pahmaAltNum,
  n.description pahmaAltNumType,
  n.remarks pahmaAltNumNote
FROM
  AltNums n
WHERE
  n.tableID = 108
 AND n.altnum IS NOT NULL
UNION ALL
SELECT
 CAST(c.objectID AS VARCHAR) objectID,
 c.componentNumber pahmaAltNum,
 NULL pahmaAltNumType,
 NULL pahmaAltNumNote
FROM
 ObjComponents c
 JOIN Objects o ON c.objectID = o.objectID
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) = 1)
 AND c.componentNumber IS NOT NULL
 AND c.componentNumber != o.objectNumber
;

...

sql query

view: cs_objectnames (refreshed 2012-03-22)

Code Block
sql
sql
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 o.objectName,
 NULL objectNameLanguage,
 NULL objectNameNote
FROM
 Objects o
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.objectName IS NOT NULL
UNION ALL
SELECT
 'c' + CAST(c.componentID AS VARCHAR) objectID,
 c.componentName objectName,
 NULL objectNameLanguage,
 NULL objectNameNote
FROM
 ObjComponents c
WHERE
 c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) > 1)
 AND c.componentName IS NOT NULL
UNION ALL
SELECT
 CAST(c.objectID AS VARCHAR) objectID,
 c.componentName objectName,
 NULL objectNameLanguage,
 'Component name' objectNameNote
FROM
 ObjComponents c
 JOIN Objects o ON c.objectID = o.objectID
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) = 1)
 AND c.componentName IS NOT NULL
 AND coalesce(o.objectName,'') != c.componentName
UNION ALL
SELECT
 CAST(n.objectID AS VARCHAR) objectID,
 n.objectName,
 (CASE WHEN n.languageID != '0' THEN l.MTB_ISOcode END) objectNameLanguage,
 (CASE WHEN n.objectNameTypeID != '0' THEN t.objectNameType ELSE '' END)'urn:cspace:pahma.cspace.berkeley.edu:vocabularies:name(languages):item:name(' + rtrim(l.MTB_ISOcode) + ')''' + (CASE WHEN n.objectNameTypeID != '0' AND n.remarks is not null THEN '; ' ELSE ''charindex('/', l.language) > 0 THEN substring(l.language, 1, charindex('/', l.language) - 1) ELSE l.language END) + coalesce(n.remarks, '''' END) objectNameNoteobjectNameLanguage,
FROM (CASE objectNamesWHEN n.objectNameTypeID != LEFT'0' OUTERTHEN JOIN objectNameTypes t.objectNameType ON ELSE '' END) + (CASE WHEN n.objectNameTypeID != t.objectNameTypeID
 LEFT OUTER JOIN languages l ON n.languageID = l.languageID
WHERE
 n.objectName IS NOT NULL
'0' AND n.remarks is not null THEN '; ' ELSE '' END) + coalesce(n.remarks, '') objectNameNote
FROM
 objectNames n
 LEFT OUTER JOIN objectNameTypes t ON n.objectNameTypeID = t.objectNameTypeID
 LEFT OUTER JOIN languages l ON n.languageID = l.languageID
WHERE
 n.objectName IS NOT NULL
;

notes

  • DONE: change objectNameLanguage from static term list to vocabulary-controlled list

...

TMS table name

TMS field name

CSpace field name

notes

Objects

description

briefDescription

 

ObjComponents

physDesc

briefDescription

 

sql query

view: cs_briefdescriptions

...

TextEntries

textEntry

briefDescription

where textTypeID is 6, 7, or 23

sql query

view: cs_briefdescriptions (refreshed 2012-04-10)

Code Block
sql
sql
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 o.description briefDescription
FROM
 Objects o
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.description IS NOT NULL
UNION ALL
SELECT
 'c' + CAST(c.componentID AS VARCHAR) objectID,
 c.physDesc briefDescription
FROM
 ObjComponents c
WHERE
 c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) > 1)
 AND c.physDesc IS NOT NULL
UNION ALL
SELECT
 CAST(c.objectID AS VARCHAR) objectID,
 c.physDesc briefDescription
FROM
 ObjComponents c
WHERE
 c.objectID IN (SELECT t.objectID FROM ObjComponents t GROUP BY t.objectID HAVING count(*) = 1)
 AND c.physDesc IS NOT NULL
;

Object Titles extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

Objects

Title

title

 

ObjTitles

Title

title

 

ObjTitles

LanguageID

titleLanguage

FK to Languages

ObjTitles

TitleTypeID

titleType

FK to TitleTypes

sql query

view: cs_objecttitles

Code Block
sqlsql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 Title title,
 NULL titleLanguage,
 NULL titleType
FROM
 Objects o
WHERE

UNION ALL
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 t.TextEntry briefDescription
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND ot.titleTextTypeID ISIN NOT NULL
UNION ALL
SELECT
 CAST(n.objectID AS VARCHAR) objectID,
 n.title,
 (CASE WHEN n.languageID != '0' THEN l.MTB_ISOcode END) titleLanguage,
 (CASE WHEN n.titleTypeID != '0' THEN t.titleType END) titleType
FROM
 objTitles n(6, 7, 23)
;

Object Titles extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

Objects

Title

title

 

ObjTitles

Title

title

 

ObjTitles

LanguageID

titleLanguage

FK to Languages

ObjTitles

TitleTypeID

titleType

FK to TitleTypes

sql query

view: cs_objecttitles (refreshed 2012-03-22)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 Title title,
 NULL titleLanguage,
 NULL titleType
FROM
 Objects o
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.title IS NOT NULL
UNION ALL
SELECT
 CAST(n.objectID AS VARCHAR) objectID,
 n.title,
 (CASE WHEN n.languageID != '0' THEN 'urn:cspace:pahma.cspace.berkeley.edu:vocabularies:name(languages):item:name(' + rtrim(l.MTB_ISOcode) + ')''' + (CASE WHEN charindex('/', l.language) > 0 THEN substring(l.language, 1, charindex('/', l.language) - 1) ELSE l.language END) + '''' END) titleLanguage,
 (CASE WHEN n.titleTypeID != '0' THEN t.titleType END) titleType
FROM
 objTitles n
 LEFT OUTER JOIN titleTypes t ON n.titleTypeID = t.titleTypeID
 LEFT OUTER JOIN languages l ON n.languageID = l.languageID
;

notes

  • "remarks" field has only a few entries, which can be updated manually after data migration, per Michael (12/15/11)
  • DONE: change titleLanguage from static term list to vocabulary-controlled list

Ethnographic File Codes extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

ObjUserFields

FieldValue

pahmaEthnographicFileCode

 

sql query

view: cs_ethnographicfilecodes

Code Block
sql
sql

SELECT
 CAST(u.objectID AS VARCHAR) objectID,
 c.CSoptionID pahmaEthnographicFileCode
FROM
 ObjUserFields u
 JOIN MTB_EthnographicUseCodes c ON u.FieldValue = c.FieldValue
WHERE
 u.FieldTypeID = 17
;

notes

  • pahmaEthnographicFileCode is currently a static term list, but it will be changed to a Concept Authority reference once that authority is available

Comments extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

Objects

Notes

comment

 

TextEntries

textEntry

comment

where textTypeID is 27

sql query

view:  cs_objectcomments (refreshed 2012-04-10)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 o.Notes comment
FROM
 Objects o
WHERE
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.Notes IS NOT NULL
UNION ALL
SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 t.TextEntry comment
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND t.TextTypeID = 27
;

notes

Materials note extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

TextEntries

textEntry

materialComponentNote

where textTypeID is 37 or 92

sql query

view: cs_materialsnotes (refreshed 2012-04-10)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 (CASE WHEN t.textTypeID = 37 THEN tt.TextType + ': ' ELSE '' END) materialComponentNote_prefix,
 t.TextEntry materialComponentNote
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND t.TextTypeID IN (37, 92)
;

notes

  • NOTE: 'materialComponentNote_prefix' should be prepended to 'materialComponentNote' prior to import (this can't be done here because some fields are type TEXT which cannot be concatenated in SQL)

NAGPRA cultural determination extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

TextEntries

textEntry

nagpraCulturalDetermination

where textTypeID is 121

sql query

view:  cs_nagpraculturaldeterminations (refreshed 2012-04-10)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 substring(tt.TextType, 1, 7) + lower(substring(tt.TextType, 8, len(tt.TextType))) + ': ' nagpraCulturalDetermination_prefix,
 t.TextEntry nagpraCulturalDetermination
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND t.TextTypeID = 121
 ;

notes

  • NOTE: 'nagpraCulturalDetermination_prefix' should be prepended to 'nagpraCulturalDetermination' prior to import (this can't be done here because some fields are type TEXT which cannot be concatenated in SQL)

Repatriation note extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

TextEntries

textEntry

repatriationNote

where textTypeID is 81

sql query

view:  cs_repatriationnotes (refreshed 2012-04-10)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 t.TextEntry repatriationNote
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND t.TextTypeID = 81
;

notes

Taxonomic determination history notes extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

TextEntries

textEntry

notes

where textTypeID is 96

sql query

view:  cs_taxonomicdeterminationnotes (refreshed 2012-04-10)

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 t.TextEntry notes
FROM
 TextEntries t
 JOIN Objects o ON t.ID = o.objectID
 JOIN TextTypes tt ON t.TextTypeID = tt.TextTypeID
WHERE
 t.tableID = 108
 AND o.IsVirtual = 0 AND o.IsTemplate = 0
 AND t.TextTypeID = 96
;

notes

Object Status

field mapping

TMS table name

TMS field name

CSpace field name

notes

Objects

objectStatusID

Object Status (PAHMA schema)

FK to ObjectStatuses

StatusFlags

FlagID

Object Status (PAHMA schema)

FK to FlagLabels

sql query

Code Block
sql
sql

SELECT
 CAST(o.objectID AS VARCHAR) objectID,
 s.ObjectStatus pahmaObjectStatus
FROM
 Objects o
 LEFT OUTER JOIN titleTypesObjectStatuses ts ON n.titleTypeID = t.titleTypeID
 LEFT OUTER JOIN languages l ON n.languageIDo.objectStatusID = ls.languageIDobjectStatusID
WHERE
;

notes

  • "remarks" field has only a few entries, which can be updated manually after data migration, per Michael (12/15/11)
  • DONE: change titleLanguage from static term list to vocabulary-controlled list

Ethnographic File Codes extract

field mapping

TMS table name

TMS field name

CSpace field name

notes

ObjUserFields

FieldValue

pahmaEthnographicFileCode

 

sql query

view: cs_ethnographicfilecodes

Code Block
sqlsql
 o.IsVirtual = 0 AND o.IsTemplate = 0
 AND o.objectStatusID IS NOT NULL
UNION ALL
SELECT
 CAST(usf.objectID AS VARCHAR) objectID,
 cfl.CSoptionIDFlagLabel pahmaEthnographicFileCodepahmaObjectStatus
FROM
 StatusFlags sf
ObjUserFields uLEFT OUTER JOIN MTB_EthnographicUseCodesFlagLabels cfl ON usf.FieldValueFlagID = cfl.FieldValueFlagID
WHERE
 u.FieldTypeID = 17
;

notes

...

  fl.FlagID IS NOT NULL
ORDER BY objectID

notes