- ACCESSION NUMBER:
- Number formatting for objects that are not collection objects. See spreadsheet.
- WA (digital media): 6 object records.
- mfp (Main Photo File): 164 object records.
- OH (oral histories): 5 object records.
- FP (film program photographs): 943 object records.
- noncollection (all items not in the collection but which are nonetheless tracked on OC, such as exhibition materials).
- All loan numbers for objects should are formatted: "IL0001.0001."
- Number formatting for objects that are not collection objects. See spreadsheet.
- ARTIFACT CLASS / WORK TYPE / COLLECTION CATEGORY:
- Artifact Class and Work Type appear in a single cell in each object record row in the excel doc reports from OC. They cannot be sorted separately.
- Many objects have "artifact class" but have not been assigned a work type. When this the case, only the "artifact class" appears in the "artifact class/work type" cell in the report. For this reason, it's impossible to determine based on the reporting function how many objects have a classification for "Artifact Class" and yet lack a classification in "Work Type."
- Because "artifact class" is a controlled list, it is impossible to not choose a value for artifact class. The default choice is "*Undetermined." Over 13,000 records have this default classification. Most of these records also lack classification for "collection category" (see below).
- Because "collection category" is a controlled list, it is impossible to not choose a value for collection category. The default choice is "*Not yet assigned." About 13,000 records have this default classification. Most of these records also lack classification for "artifact class" and "work type."
- EXTENT:
- Thousands of records still have no extent. It is impossible to automate this, since there is no guarantee that all, or even the majority, of the records have an extent of "1."
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