Completed data cleanup tasks for Objects

Owned by Mal Ahern (Unlicensed)
Last updated: Jul 19, 2011Version comment
2 min read

Completed Data Cleanup Tasks for Objects

  • Accession number: Deleted objects that have no location and an accession number of "unknown," with the exception of the following: See list.
  • Accession number: Deleted all "Unknown" objects that were duplicates of artifacts currently or formerly on exhibit in BTS or FOX.
  • Accession number: Re-formatted all loan records to reflect the format IL0001.0001.
  • Accession number: Assigned the number "noncollection" to objects that are not a part of the collection but which we would nonetheless like to track in OC.
  • Classification: Assigned artifact class, work type, and collection category to all object records that were listed as "Unknown," with the exception of the 1000-some records that are on the Category/Subcategory>Work Type walkover. Completed both Books to classify list and objects to classify list.
  • Extent (Basic):
    • The following cleanup was performed for lots which contain multiple objects with the same 7-digit accession number: Many of these lots contained extent info for the entire lot, listed in the access database order, in their "Administrative remarks" fields. See extent report on lots or groups of objects that have inventory extent info from the access database in the admin notes field see report. I re-assigned all this data by hand.
    • For ALL objects that had no accession number (that is, their accession number is listed as "unknown."), I moved the object extents over from the access database. 
  • Extent (Attributes): Moved data in this field either to the "Components" attribute or "Extent" field in Basic.
  • Other Physical Details (Attributes): Moved data from this field into other fields in "Basic." See which entries I edited.
  • History: Fixed all formatting errors, except those remaining on Data Cleanup to Automate. See See report.
  • Subject: Moved any unique information out of "subject" and into the relevant cataloging fields for the following lots: 1986.59, 1992.6, 1994.2, 1995.7, 1996.3, 1998.5. Any remaining info can be deleted. 
    • Assigned the following to interns: 1989.26: As a temporary measure, interns will be moving info in "Subject" field to "Description" so that it remains text-searchable.