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Draft

UC Berkeley Community Design Workshop Agenda

Background

You are cordially invited to meet with us to discuss specimen management systems for herbaria, botanical gardens, and other natural history collections.

With the support of a National Leadership Grant from the Institute of Museum and Library Services, the University of California, Berkeley and its partners at the Museum of the Moving Image and the Walker Art Center are changing the way museums and other collecting organizations work together on software development, use, and governance. By bringing together institutions grappling with similar issues, we hope to develop a model for sharing knowledge, resources, and experiences in order to create solutions to our common problems.

The UC Berkeley workshop will demonstrate work done to migrate the specimen collection of the University and Jepson Herbaria into CollectionSpace, including the development of workflows for image-based cataloging of specimen sheets.  Community input on new work related to living and preserved collections, rapid data capture, data sharing, mapping, and georeferencing will be sought in order to provide the kinds of services needed in natural history collections.  Finally, the meeting will develop this idea of a community-supported version of CollectionSpace that can be sustained as both the field and technology move forward.

Agenda (draft)

  • Continental breakfast (9:00-9:30)
  • Introductions, background, and goals (9:30-10:00)
  • Demo: Production system for seaweed digitization (10:00-10:45)
    • Group activity: Specimen digitization workflows - what works, what doesn't
  • Break (10:45-11:00)
  • Demo: Migrated UCJEPS data (from SMASCH) (11:00-11:45)
    • Group activity: Review screenshots for completeness, identify missing fields, confusing names
  • Lunch (11:45-1:00)
  • Design review: Customizations for living collections (botanical gardens) (1:00-1:45)
  • Design review: Invoking mapping (and georeferencing) services (Berkeley Mapper) (1:45-2:30)
  • Break (2:30-2:45)
  • Design review: Data sharing and interoperability (DarwinCore and Symbiota) (2:45-3:30)
  • Design review: Archives and field notebooks (3:30-4:00)
  • Break (4:00-4:15)
  • Sustainability (4:15-4:45)
    • Domain-based communities of practice: Towards a sustainable shared version of Collection
    • Hosting, CollectionSpace-as-a-Service in the cloud.

Conclusions and next steps (4:45-5:00)

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