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Feel free to describe these workflows any way you like - take a picture of a whiteboard, add some screenshots from your current CMS, create a flow chart - whatever works. If a current workflow does not describe how you'd like things to work, please note how you'd change it.
Current schema
Please take a look at the below schema. Do they fit your information needs? Do the divisions (e.g. between location and movement) make sense? Would you like to see all these schema in one tab, or divided up?