Cataloging Schema

Schema

This schema is...		Changes
complete		implemented
under review		in progress	CSPACE-3627

Information Group	Information Unit	Definition	Field Type	Field Repeatable	Group Repeatable
Object identification information					No
	Object number	A unique number identifying an object or specimens, including any separated parts.	Controlled number	No

	Other number	An alternative number for an object other than the Object number.	Controlled number	No	Yes
	> Other number type	A description of an Other number assigned to an object.	Controlled text	No

	Brief description	A text description of an object in approximately one sentence; normally used for administrative and identification purposes. It records the most important information from a number of separate descriptive units of information.	Text	Yes

	Comments	Additional comments made about an object by visitors, curators or researchers.	Text	Yes

	Distinguishing features	A description of features which could uniquely identify an object, bringing together details from other groups or units of information such as Identification, Inscription, condition which could in a sentence uniquely identify an object.	Text	No

	Number of objects	A record of the number of objects at the next level down in an object record.	Number	No

	Object name	A description of the form, function or type of object.	Text	No	Yes
	> Object name currency	A statement of the status of an Object name.	Controlled text	No
	> Object name level	A statement of the position of the Object name in a classification scheme.	Controlled text	No
	> Object name note	Additional information about the Object name.	Text	No
	> Object name system	The classification system from which the Object name is taken.	Controlled text	No
	> Object name type	The type of Object name recorded.	Controlled text	No
	> Object name language	The language used for the Object name.	Controlled text	No

	Responsible department	The responsible department.	Controlled text	Yes

	Collection	The name of the collection to which the object/artifact/work of art belongs.	Controlled text	No

	Title	The name assigned to an object or group of objects by the artist/creator or collector at the time of origin or subsequent titles either specifically assigned or generally understood to refer to it.	Text	No	Yes
	> Title language	The language used for the Object title.	Controlled text	No
	> Title translation	A translation into the organization's first language of a title as recorded.	Text	Yes
	>> Title translation language	The language used for the Object title translation.	Controlled text	No
	> Title type	The nature of the Title recorded.	Controlled text	No

	Record status	The level of completeness of the record.	Controlled text	No

Object Description Information
Object Production Information
Object History and Association Information
Object Owner's Contribution Information
Object Viewer's Contribution Information
Reference Information
Object Collection Information
Object Hierarchy Information

Notes

The above schema represents information unique to Objects. Users creating, reading, or updating an Object record may also wish to create/read/update (via the tab structure):

Related or representative media
Condition information
Conservation information
Location information
Movement information
Valuation information
Insurance information
Rights information
Exit information

User may wish to link to but not c/r/u (via the right sidebar):

Other object records
Procedural records (e.g. Intake, Acquisition, Loans)
Organizational records (Vocabularies, Collections)

ATS: Suggested additions to core Cataloging Schema based on use at MMI, WAC, SMK

Record Status

Definition: The level of completeness of the record.

Examples: In process, Approved, Temporary, Completed...

Collection

Definition: The name of the collection to which the object/artifact/work of art belongs.

Examples: Permanent Collection, Teaching Collection, Study Collection, Library Collection, ...

Controlled list contents

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Field	Value(s)	Default Value	Dynamic/Static
Other number type	lender; obsolete; previous; serial; unknown	none	dynamic
Object name currency	current; archaic	none	static
Object name type	classified; denomination; simple; taxonomic; typological	none	dynamic
Object name language	Codes in the ISO Representation of Names of Languages, ISO 639-2 (some 400 "living" languages) or Codes in the ISO Representation of Names of Languages, ISO 639-3 (some 7,500 languages, including ancient, historic and extinct languages; nearly a superset of 639-2 except for certain language groupings) (to be presented along with associated display names)	eng (English)	static
Object name level	group; subgroup	none	static
Object name system	Art & Architecture Thesaurus; Nomenclature	none	dynamic
Collection	Library collection, Permanent collection, Study collection, Teaching collection	none	dynamic
Title type	assigned by artist; collection; generic; popular; series; trade	none	dynamic
Record status	approved; in process; new; temporary	new	static
Age unit	days; months; weeks; years	none	static
Content - date - association	depicted; described	none	static
Content - position	back; base; bottom; front; inside; left; outside; recto; right; rim; top; verso	none	static
Form	dry; pinned; thin section; wet	none	dynamic
Inscription - date - association	inscribed	inscribed	static
Inscription position	back; base; bottom; front; inside; left; outside; recto; right; rim; top; verso	none	static
Inscription script	Carolingian miniscule; Gothic script; Palmer method; Roman cursive; rustic capitals; Spencerian method; square capitals	none	static
Inscription type	brand; decoration; estate stamp; graffiti; label; maker's mark	none	dynamic
Sex	female; male	none	static
Object status	copy; forgery; holotype; paralectotype; paratype; type	none	static
Phase	adult; imago; larva; nymph; pupa	none	static
Technical attribute	magnetic tape type; record speed	none	dynamic
Technical attribute measurement	metal; 78	none	dynamic
Technical attribute measurement unit	rpm	none	dynamic
Object component name	blade; buttonhole; handle; sleeve	none	dynamic
Object production date - association	not a list - please use concept authority	none
Associated date - association	not a list - please use concept authority	none
Ownership access	limited; open; restricted	none	dynamic
Ownership category	company; public; private	none	dynamic
Ownership date - association	owned	owned
Ownership exchange method	bequest, exchange, gift, purchase, transfer, treasure	none	dynamic
Ownership exchange price - denomination	Alphabetic codes in the ISO Currency Codes list, ISO 4217 (to be presented along with associated display names)	USD (US Dollar)	static
Responsible department	Antiquities, Architecture and Design, Decorative Arts, Ethnography, Herpetology, Media and Performance Art, Paintings and Sculpture, Paleobotany, Photographs, Prints and Drawings	none	dynamic
Field collection method	borehole; commissioned; exchanged; found dead; metal detector; netted; photographed; purchased; salvaged; shot; trapped	none	dynamic

Controlled number patterns

Object number:
2009.1.1 (increments 2009.1.1, 2009.1.2..., or, if created from scratch, 2009.1.1, 2009.2.1...)

Summary fields

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Context	Fields
header	Object number, Primary value of Title or Object name
right sidebar in object/procedure	Object number; Primary value of Title or Object name; Last edit date
right sidebar in authority term	Object number; Primary value of Title or Object name; Field used in
search results	Object number; Primary value of Title or Object name; Last edit date
secondary tab	Object number; Title; Object name; Responsible department; Last edit date

Repeatability

Repeatable fields will be introduced in Release 0.7 please see the cataloging schema repeatability requirements for the complete list.