CollectionSpace customization notes:
Validations desired:
• Dimensions summary (before save or on save?)
Customizations needed:
Relabeling of fields:
ubiquitous:
"Please select a value" currently variously truncated==> "select one" or "select"
"Please select an item" ==> "select one" or "select"
Right panel (to accompany customization of field layout listed further below):
"Term" ==> perhaps leave blank
"Vocabulary" ==> perhaps leave blank
"Field" ==> perhaps leave blank
Cataloging
Object Identification Information:
"Identification Number *" ==> "Museum Number *"
"Number of Objects" ==> "Number of items"
"Brief Description" ==> "Description"
Object Description Information:
Content
"People" ==> "Cultural Group" Depicted or shown ?
Object Production Information:
"Production People" ==> "Production Cultural Group"
Object History and Association Information:
Associations
"Associated Event People" ==> "Associated Event Cultural Group"
"Associated People" ==> "Associated Cultural Group"
Customization of pick lists needed:
Cataloging:
"Other Number"
list items still being determined
Field number
Previous owner's number
"Responsible Department"
list items not yet determined
"Collection"
list items still being determined
Archaeology
Ethnography
unknown
not yet assigned
"Record Status"
list items still being determined
complete or "well cataloged", since nothing will ever be complete
basic
basic — at limit of what Registrar can do
incomplete/partial
incomplete/partial — at limit of what Registrar can do
not cataloged
not cataloged — at limit of what Registrar can do
"Phase"
list items still being determined
seed
"Sex" (can default be changed to "n/a" or left blank?)
list items still being determined
n/a or blank
male
female
probable male
probable female
possible male
possible female
multiple
unknown
indeterminate
"Language"
list items still being determined
"Script"
list items still being determined
"Type"
list items still being determined
Previous cataloging label or information
Customization of field display format:
Cataloging:
Can the pick-list-within-a-cell format of the following be changed to the more elegant format seen in "Script", "Sex", "Phase", etc.?
"Number Type" ("Other Number")
"Currency", "Level", "System", "Type", "Language" ("Object Name")
and other similar examples
Will "Event Name Type", "Other Type", "Technique Type", "Role" be made into CV fields with pick lists?
Right panel:
Terms Used:
Format as Term & " (" & role (if person) or field label & "), so:
Frederick C. Gamst (Collector)
Phoebe A. Hearst (Donor)
Addis Ababa, Ethiopia (Production Place)
Ford Motor Company (Associated Organization)
Custom fields needed:
Cataloging:
"Inventory piece count"
"Sex/gender represented" (a sculpture cannot be female, but it can be a representation of a female)
"Notes" (added to dimensions) eventually, also "Source"
Customizations of layouts:
Cataloging:
Take some fields out of "Object Description Information" and place into their own collapsible group, "Biological Information":
"Sex"
"Phase"
"Form" maybe
"Age"
Questions:
• Can "Collection" be multi-valued?
• Can "Title" be multi-valued?
• Will "Dimension Summary" be automatically populated?
• In textual inscription, are "Method" and "Type" the same, or at least redundant?
• If "Number Type" in "Other Number" is set to "Field number", can this value be automatically added as "Field Collection Number" (either AJAX-esque or upon validation?)
• Can URLs for documents be entered in fields like "Owner's Reference", such that they'll serve as clickable links to those documents?