Object Condition Checking and Technical Assessment Schema

Schema

This schema is...		Changes
complete		implemented
under review		in progress

Information Group	Information Unit	Definition	Field Type	Field Repeatable	Group Repeatable
Object condition and technical assessment information	Object audit category	A code indicating the priority of an object for auditing purposes.	Controlled list	No

	Completeness	A single term describing the completeness of an object.	Controlled list	No	Yes
	> Completeness date	The date on which the completeness of an object was recorded.	Calendar date	No
	> Completeness note	Additional information about the completeness of an object which has not been recorded elsewhere using controlled terminology.	Text	No

	Condition	A single term describing the condition of an object.	Controlled list	No	Yes
	> Condition date	The date on which the condition of an object was recorded.	Calendar date	No
	> Condition note	A brief description of the condition of an object.	Text	No

	Conservation treatment priority	A term describing an object's need for Conservation treatment.	Controlled list	No

	Environmental condition note	A record of the environmental conditions in which an object is kept.	Text	No	Yes
	> Environmental condition note date	The date to which the environmental condition note applies.	Calendar date	No

	Next condition check/assessment date	The date on which the next condition check or technical assessment is due.	Calendar date	No

	Technical assessment	Detailed assessment of the condition of an object and the required treatment.	Text	No	Yes
	> Technical assessment date	The date on which a Technical assessment of an object was recorded.	Calendar date	No

	Hazard	Details of potential hazards to people or other objects that the handling and storing of an object can present.	Controlled list	No	Yes
	> Hazard date	The date on which a Hazard was identified.	Calendar date	No
	> Hazards note	Details of potential hazards to people or other objects that the handling and storing of an object can present which are not recorded using controlled terminology in Hazard.	Text	No

Condition check/technical assessment information	Condition check/assessment date	The date(s) on which a condition check or technical assessment process took place.	Calendar date	No	Yes

	Condition check/assessment method	The method used when carrying out a condition check or technical assessment process.	Controlled list	No

	Condition check/assessment note	Additional information about the condition checking or technical assessment process which has not been recorded elsewhere using controlled terminology.	Text	No

	Condition check/assessment reason	The reason for a condition check or technical assessment process taking place.	Controlled list	No

	Condition check/assessment reference	A unique identifying number for the condition checking or technical assessment process. It should serve as the reference to written documentation of a condition check or technical assessment.	Controlled number	No

	Condition checker/assessor	The person or organization which carried out a condition check or technical assessment process.	Name Authority: Person, Org	No

Object Requirement Information	Display recommendations	Specific recommendations for the display of an object in addition to the measures which would normally be taken for that type of object.	Text	No

	Environmental recommendations	Specific recommendations for the environment in which an object is to be displayed or stored in addition to the measures which would normally be taken for that type of object.	Text	No

	Handling recommendations	Specific recommendations for handling an object in addition to the measures which would normally be taken for that type of object.	Text	No

	Packing recommendations	Specific recommendations for packing an object in addition to the measures which would normally be taken for that type of object.	Text	No

	Security recommendations	Specific recommendations for the security of an object in addition to the measures which would normally be taken for that type of object.	Text	No

	Special requirements	Requirements that may be unique or special to a particular object.	Text	No

	Storage requirements	Specific recommendations for the storage of an object in addition to the measures which would normally be taken for that type of object.	Text	No

	Salvage priority code	A record of the salvage priority assigned to an object or group of objects.	Controlled list	No	Yes
	> Salvage priority code date	The date on which a Salvage priority code was recorded.	Calendar date	No

	Legal/license requirements	Details of any legislation (other than associated rights) which applies to an object while in the organization's custody, whether acquired or not.	Text	No

	Legal/license requirements held	Details of any licenses or certificates held (other than copyright or other rights of use or performance) which applies to an object while in the organization's custody, whether acquired or not.	Text	No	Yes
	> Legal/license requirements held begin date	The first date on which a license or certificate held by the organization is current.	Calendar date	No
	> Legal/license requirements held end date	The last date on which a license or certificate held by the organization is current.	Calendar date	No
	> Legal/license requirements held number	The unique number stated on the license or certificate held by the organization.	Text	No
	> Legal/license requirements held renewal date	The date when a license of certificate held by the organization is due for renewal. (Use this unit where the renewal is to be applied for in advance of the Legal/license requirements held end date.)	Calendar date	No

Notes

The above schema represents information unique to Object Condition Checking and Technical Assessment. Users creating, reading, or updating an Object Condition Checking and Technical Assessment record may also wish to create/read/update (via the tab structure):

Object information (see limited schema)
Related or representative media
Condition information
Conservation information
Location information
Movement information
Valuation information
Insurance information
Rights information
Exit information

User may wish to link to but not c/r/u (via the right sidebar):

Object records
Procedural records (e.g. Intake, Loans In)
Organizational records (Vocabularies, Collections)

Controlled list contents

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Field	Value(s)	Default Value	Static/Dynamic
Object audit category	low, medium, high	none	static
Completeness	complete; fragmented; incomplete	none	static
Condition	needs no work; exhibitable / needs work; not exhibitable / stable; in jeopardy	none	static
Conservation treatment priority	low, medium, high	none	static
Hazard	poisonous; radioactive	none	static
Condition check / assessment method	observed; x-rayed	none	static
Condition check / assessment reason	conservation; damaged in transit; loan in; new acquisition	none	static
Salvage priority code	low, medium, high	none	static

Controlled number patterns

Summary fields

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Context	Fields
header	Condition check/assessment number
right sidebar in object/procedure	Condition check/assessment number; Record type; Last edit date
right sidebar in authority term	Condition check/assessment number; Record type; Field used in
search results	Condition check/assessment number; Condition; Last edit date
secondary tab	Condition check/assessment number; Condition; Last edit date