Organizations Authority Records for Design Profile Users
Shared Material Authority (SMA) / Shared Instance
An Organizations authority record is to be created in the Shared Materials Authority (SMA) for all institutions that use the CollectionSpace design profile for their materials collections. The Institutional Admin (IA) is responsible for setting up each member of their institution with a person authority record.
Institutional CollectionSpace Instance / Local Instance
An Organizations authority record is to be created in one’s institutional CollectionSpace Instance for institutions that use the CollectionSpace design profile for their materials collections. The Institutional Admin (IA) is responsible for setting up each member of their institution with a person authority record.
How-to
The organization authority record needs to be manually entered in each instance. There is no ability to copy between instances.
Create new organizations authority record by entering the below data. If an institution has an acronym or abbreviation, it will require 2 Term entries.
Field Name | Instruction | Example |
|---|---|---|
Term: Display Name | Enter full name of institution | Harvard University Graduate School of Design |
Term: Status | Select “accepted” | accepted |
Term: Flag | Select “official name” | official name |
Term: Display Name | Enter acronym or abbreviation | GSD |
Term: Status | Select “accepted” | accepted |
Term: Type | Select “alternate descriptor” | alternate descriptor |
Term: Flag | Select “popular name” | popular name |
Organization type | Select “corporate body” | corporate body |
Group | Enter: Material Order | Material Order Member |
Save.
Example record (requires CSpace account to access):