User Manual - Adding and Deleting Media Files

Adding and Deleting Media Files

Media files (images, documents, pdfs) may be added to Media Handling records via upload or external link. To upload a file from your computer or network, enter all required fields and then select the green upload button. 

Browse to the media file you would like to upload, and select “open.” The file will be uploaded to CollectionSpace and the media handling record will be saved. Thumbnail derivatives can be seen in the Thumbnail section of the media handling record and in the right sidebar for certain image types, such as JPGs, TIFFs, and PNGs. To see a full-sized version of the uploaded media, click the thumbnail. A full-sized image or document will appear in a new tab or window.

To link to an external media source, e.g. a DAMS, enter a publicly-accessible URL into the “Link to external media” field and select the Link button. As with uploaded media, thumbnail derivatives will be created and are viewable in the Thumbnail section of the media handling record and in the right sidebar. The link is also copied to the External URL field in the Media Handling Information section of the record. Clicking on the gray arrow to the left of the External URL field will bring the user to the original image.

URLs of any kind may be entered into the External URL field; however, no derivatives will be created from URLs entered only into this field (as contrasted with URLs entered into the Link to External Media field, elsewhere on this screen). 

To remove uploaded or linked media from a media handling record, select the Remove this media button.