UCJEPS-CollectionSpace data mapping, v0.6
Here is an initial description of data fields for the UCJEPS CollectionSpace deployment, in preparation for the SPNHC-CBA conference in Ottawa. This is not a final data mapping for the University and Jepson Herbaria. This is just an initial iteration based on CollectionSpace schema release 0.6.
Data
For this iteration, we are working with a set of approximately 1,000 records that represent a diverse cross-section of SMaSCH specimens (e.g., early data entry, recent data entry, loans, and so on). We are intentionally excluding records that represent specimens housed at UCSC and UCSB Herbaria (which were entered into SMaSCH for historical purposes). This iteration will focus on object cataloging data.
Object cataloging data
SMaSCH |
CollectionSpace object schema |
CS User Interface Title |
Note |
accession.accession_id |
object_number |
Accession Number |
|
institution.inst_name |
responsible_department |
Collection |
|
accession.coll_num_prefix + coll_number + coll_num_suffix |
other_number |
Number |
Calculation |
"collector number" |
other_number_type |
Number Type |
Fixed text |
accession.notes |
comments |
Notes |
|
objkind.kind |
brief_description |
Brief Description |
E.g., "Mounted on Paper" |
taxon_fullname.fullname |
title |
Taxon or ?? |
Field title will change |
accession.phenology (decoded) |
phenology |
Phenology |
Custom |
accession.early_jdate (calc) |
field_collection_date_earliest |
Field Collection Date Earliest |
Custom, temporary |
accession.late_jdate (calc) |
field_collection_date_latest |
Field Collection Date Latest |
Custom, temporary |
accession.datestring |
field_collection_date |
Field Collection Date |
Custom, temporary, verbatim |
committee.committee_abbr |
field_collector |
Field Collector |
Custom, temporary |
accession.loc_lat_decimal |
field_loc_lat_decimal |
Field Location Latitude Decimal |
Custom, temporary |
accession.loc_long_decimal |
field_loc_long_decimal |
Field Location Longitude Decimal |
Custom, temporary |
accession.loc_place (calc) |
field_loc_place |
Field Location Verbatim |
Custom, temporary, calculation |
accession.loc_county |
field_loc_county |
Field Location County |
Custom, temporary |
accession.loc_state |
field_loc_state |
Field Location State |
Custom, temporary |
accession.loc_country |
field_loc_country (temp custom) |
Field Location Country |
Custom, temporary |
accession.loc_elevation |
field_loc_elevation (temp custom) |
Field Location Country |
Custom, temporary |
"catalog date" |
date_association |
Date Association |
Fixed text |
accession.catalog_date |
catalog_date |
Date Text |
|
Notes
- loc_county, loc_state, and loc_country will not be supported by dropdowns for now
- field_collector will not be controlled by an authority in this iteration.
- Collecting event information is being added as custom temporary fields. CollectionSpace will have a separate authority system for collecting events and collectors, so these mappings will change in the future.
Data sets for dropdowns and controlled lists
- phenology values
- responsible_department values