The edit screen contains the complete data entry form for a particular record type – in the examples below, a Loan Out record. Edit screens are accessible via mouse or keyboard, and contain a combination of plain alphanumeric fields and the special fields outlined in this section of the manual. All edit screens behave the same - Object/Cataloging, Procedures (Loans, Acquisitions), and Authorities (Persons, Places).
- To edit a record, click on or tab to any field in the edit screen, and add a new value
- Some fields, such as those marked with a calendar icon or downward-facing arrow, lead to specific interactions. Be sure to read the special fields section of the manual for more information
- Before moving to a new tab or to another section of the application, be sure to save your work. Save buttons are located at the top and bottom right of every edit screen
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You may Revert changes while editing a record, which will revert the record to its last saved version | |
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- If you attempt to leave a record without saving, a Leave Record? confirmation dialogue will appear
- Selecting Don’t leave will return you to the edit screen with your unsaved changes intact
- Selecting Save and continue will save the record and complete the navigation request
- Selecting Revert and continue will discard your changes and complete the navigation request
- Reminder – don’t use your browser buttons while using CollectionSpace! Confirmation dialogues will not appear if you use your browser buttons; which may lead to loss of data.
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- You may Delete a record, which will remove the record as well as its relationships
- After Delete, you will be redirected to the Search screen
- You may not Delete an Authority Term record that is in use. All references to the term must be removed first.
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