Research Request User Story, revised

User Story

As a collections manager I receive external research requests from several constituencies, including those who would like to conduct research at the museum.  Prior to their formal submittal of a collections access request they must provide a list of the catalog numbers they want to view.  I request search terms from the requester and run several searches to compile a list of potential items of interest.  The list I send them assists in their winnowing down the number of objects they need to view.  I typically send them an excel spreadsheet so they can sort the items by the categories that most interest them ( such as provenience, object type, collector, date).  I then ask that they return a (now reduced) excel list of the catalog numbers they wish to view.  The excel list allows me to, over a series of 3 steps involving Word, copy and paste the numbers into the database and get an object package of numbers they wish to view.  The amount of catalog numbers requested range from 1 to 10,000.  I use this list to produce a report of locations so I can pull those objects  in preparation for the visit and note them as having been accessed by that specific person. The list is also useful later to note the objects as being published or photographed by the researcher.