Data Entry Templates

Introduction

Data entry templates provide a shorter version of the Object Cataloging schema for users, generally based on a workflow, domain- or organization-specific needs.

To select a template for data entry, click on the dropdown to the right of the Delete button on an Object Cataloging record. The template is “sticky,” meaning that the next time a user creates or views an Object record, the last template used will be selected. Users can change the template view at any time.

Templates Available

Standard template

This template shows all fields available in the Object Cataloging record.

Inventory template

This is a sample template showing how an organization can limit the fields available in Object Cataloging to support a specific workflow.

Object identification information

Identification number

 

Brief description

 

Other number, Other number type

 

Inventory status

 

Title group

 

Object name group

Object description information

Dimensions group

Object production information

Production date

 

Production organization, role

 

Production person, role

Photograph template

This is a sample template showing how an organization can limit the fields available in Object Cataloging to support a specific object / work type.

Object identification information

Identification number

 

Brief description

 

Number of objects

 

Responsible department

 

Collection

 

Named collection

 

Distinguishing features

 

Title group

 

Object name group

Object description information

Copy number

 

Edition number

 

Color

 

Material group

 

Physical description

 

Technical attribute group

 

Dimensions group

Object description information: Content

Description

 

Language

 

People

 

Activity

 

Person

 

Concept

 

Place

 

Script

 

Organization

 

Date

 

Position

 

Event

 

Object

 

Other

 

Note

Object production information

Production date

 

Production person, role

 

Production technique, type

 

Production organization, role

 

Production place, role

 

Production note

Reference information

Reference, note

Public Browser template

This template shows the fields that are faceted, viewable, and/or searchable in the default CollectionSpace public browser.

Object identification information

Identification number

 

Brief description

 

Responsible department

 

Object name group

 

Title group

Object description information

Color

 

Dimensions group

 

Material group

 

Content: Concept

Object production information

Object production person, role

 

Object production organization, role

 

Object production people, role

 

Object production date

 

Object production place, role

Object history and association information

Object history note

Object owner’s contribution information

Owner’s contribution note

Object viewer’s contribution information

Viewer’s contribution note