Acquisition Requirements

Definition

Documenting and managing the addition of objects and associated information to the collections of the organization and their possible accession to the permanent collections.

Requirements

• Ensure that written evidence is obtained of the original title to an object and the transfer of the title to the acquiring organization;
• Enable the reconciling of acquisition records with objects as part of retrospective
  documentation, audit and inventory activity;
• Ensure that a unique number is assigned to, and physically associated with, all objects;
• Ensure that accession registers are maintained, describing all acquisitions and listing them by number;
• Ensure that information about the acquisition process is retained;
• Ensure that donors are made aware of the terms on which their gift or bequest is accepted by the organization;
• Ensure that collecting complies with the organization's collecting policy, and does not
  contravene any local, national or international law, treaty or recognized code of practice;
• Ensure a copy of the information in the accession register is made and kept up to date.

Standards, Guidelines + Use Cases

Use Cases and Community Design Workshop Notes

American Museum of Natural History Paleo Portal: Acquiring

CHIN Humanities Data Dictionary: Registration

CHIN Natural Sciences Data Dictionary: Source

Matters in Media Art: Accessioning

Spectrum Procedure: Acquisition and Accessioning

Services

Acquisition Service

CollectionObject Service

ID Service

Fields

Acquisition Schema

User Story Summary

Acquisition Stories

Acquisition User Story Summary

Procedures User Story Summary